Education Finance Specialist , Education Finance Specialist Trainee ; NY HELPS; Positions), Box State Aid

Position: Education Finance Specialist 1, Education Finance Specialist Trainee 1 (NY HELPS) (Multiple Positions), Box State Aid
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Review Vacancy

Date Posted 11/12/24

Applications Due
05/30/27

Vacancy ID172610

* Basics

* Schedule

* Location

* Job Specifics

* Contact

NY HELPYes

Agency Education Department, State

Title Education Finance Specialist 1, Education Finance Specialist Trainee 1 (NY HELPS) (Multiple Positions), Box State Aid EFS 1

Occupational Category No Preference

Salary Grade
18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $65001 to $82656 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the Chief Financial Officer

Office of State Aid

City Albany

StateNY

Zip Code
12234

Duties Description The New York State Education Department (NYSED) is seeking candidates for multiple Education Finance Specialist 1 positions in the Office of State Aid and the Fiscal Analysis and Research Unit (FARU). These units are responsible for the calculation, payment, verification, and projection of over $31 billion in State Aid distributed annually to school districts and BOCES in support of public elementary and secondary education in New York State.

Data that supports these activities is currently collected from over 700 school districts and 37 BOCES via the State Aid Management System (SAMS), a custom web-based software system. Data from other State agencies and other offices within NYSED is also collected, analyzed, and used to calculate and project State Aid. Duties of these positions may include, but are not limited to, the following:

* Assist in the annual update of data collection forms, automated edits, aid calculations and testing of programmed changes;

* Use the web-based SAMS software program to perform the annual review of school district State Aid claim submissions to ensure reasonability of data for use in aid calculations and projections, payments, and reporting;

* Assist in research of outliers in state aid data and calculations for the Legislature, Governor, Bureau Chief, and others when questions arise, to ensure data and aid payments and/or projections are accurate;

* Assist in the quarterly update of the datafiles required for State Aid Projections;

* Analyze data such as expenditures, revenue, and pupil counts, to identify trends, outliers and understand the impact of changes to the calculation or collection of these figures

* Assist in the development, implementation of guidelines and procedures, and risk-based analysis for post-edit claim verification projects;

* Process revisions to school districts' prior year aid claims to ensure correct aid is paid and over payments of aid previously paid to districts are recouped;

* Provide technical assistance to school administrators and other agency staff based on aid formulas, payment formulas, statute and regulations;

* Assist in the review of enacted legislation and determine appropriate action related to aid calculations and payments;

* Participate in the ongoing business process re-engineering and enhancement of SAMS, including the incorporation into SAMS of remaining paper and ancillary processes;

* Assist in the development and implementation of training and informational material for school districts and BOCES;

* Prepare reports using a variety of software tools for transmission to school districts and BOCES, NYS agencies and SED offices;

* Assist in unit duties and special projects as needed, including but not limited to using various databases to review and extract data and correct errors.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS…