Contract Management Specialist​/Trainee

Position: Contract Management Specialist 1/Trainee - 219075
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Review Vacancy

Date Posted 07/02/26

Applications Due
07/12/26

Vacancy ID219075

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Criminal Justice Services, Division of

Title Contract Management Specialist 1/Trainee - 219075

Occupational Category Other Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $53754 to $85138 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan Street

Alfred

E. Smith Building

City Albany

StateNY

Zip Code
12210

Duties Description Under the direction of the Contract Management Specialist 2, the incumbents will be assigned to the DCJS' Office of Budget and Finance's (OBF) Local Assistance Voucher Unit. The duties of the position will include, but are not limited to:

* Provide technical assistance to grantees, DCJS staff members, and OPDF program representatives regarding internal and control agency rules, regulations and requirements for voucher processing. Provide fiscal status as required.

* Assist and respond to audit inquiries from the federal, DCJS internal and OSC staff auditors as necessary.

* Responsible for processing payment for audit disallowances following DCJS and OSC procedures and guidelines. Notify grantee that disallowance has been satisfied.

* Create and update Procedures as necessary.

* Responsible of processing refund of appropriations, journal vouchers and credit memos as necessary.

* Fiscal close out of contracts, ensure advance has been recouped; required match has been met and unspent funds have been disencumbered.

* Audits MWBE claims for compliance.

* Monitors voucher interest.

* Review supporting documentation from select vouchers to ensure accuracy.

* Assist with the yearly internal controls risk and assessment review of the grant's unit voucher process.

* Assist with the processing and submission of the quarterly AFRP to OSC.

* As part of the DCJS Finance team, assist with the Agency's transition to the Statewide Financial System (SFS). Participate in LEAN processes when identified. Identify business needs, review proposed solutions, identify any gaps and ensure subordinate staff are engaged to do the same. Evaluate new phases and impacts to the business processes, identifies and implements changes as needed.

* Conducts special or continuing studies in order to obtain pertinent budgetary evaluative material and develop appropriate recommendations for effective and deficient utilization of available resources.

* Assist in the preparation of the agency's annual budget requests based on a knowledge of DOB guidelines, the state finance law, certain agency programs and policies, previous budget requests and applicable federal policies and rules.

* Audits vouchers against the approved budget. Appropriate communication with grantees and program staff when there are questions with the voucher submission.

* May supervise subordinate staff.

Minimum Qualifications NON-COMPETITIVE

MINIMUM QUALIFICATIONS:

Contract Management Specialist Trainee 1, NS:
Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing…