Archives & Records Management Specialist ; NY HELPS Box OCE

Overview

The New York State Archives is seeking candidates for an Archives and Records Management Specialist 3 position. The incumbent will provide records management advisory services to local governments and state agencies in New York State, focusing primarily villages and Cornell Cooperative Extensions. Duties include, but are not limited to:

• Provide direct advice and assistance to local governments and state agencies on a wide range of archives and records management topics including records retention, inventory, storage, preservation, access and information technology.
• Deliver training via State Archives workshops and webinars and promote the development of effective local government and state government records management programs through consultations by referring customers to other State Archives staff, as needed.
• Conduct analysis of records systems in local governments, including electronic record keeping systems to support the development of retention and disposition schedules, as well as other records management services.
• Monitor grant projects funded under the Local Government Records Management Improvement Fund and ensure the results of those projects are communicated widely.
• Work with other State Archives staff and local government officials to develop training resources, publications, technical standards and other records management products and services.
• Serve on State Archives cross-cutting teams.
• The position will require extensive travel throughout New York State.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of NY HELPS, the title may be filled via a non-competitive appointment. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their non-competitive status converted to competitive status. Eligible promotions and transfers may apply.

Non-competitive Minimum Qualifications
To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

• Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Promotion:
One year of permanent service as an Archives & Records Management Specialist 2.

Competitive Minimum Qualifications

Eligible List Appointment:
Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list, you may receive a canvass letter and must complete and return it as instructed. Reassignment:
Candidates must have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist
3. Section 52.6 Transfer:
Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-23 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding transfer options, please visit the Civil Service Career Mobility Office Website. (Use the "Apply for this Job" box below)..cfm

It is essential that candidates clearly and concisely indicate how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Conditions of Employment: This will be a contingent permanent, competitive appointment or a contingent permanent, non-competitive appointment. Promotions and transfers may change appointees’ negotiating unit. Changes in negotiating units may affect salary, insurance, and other benefits. Verification of education and experience will be required at the time of interview for all candidates. This position allows for telecommuting up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office.

This position requires 40% in-state travel.

The maximum salary is $109,650 based on annual performance advances. For new state employees, the salary starts at the hiring rate and promotion salaries are set per NYS Civil Service rules and…