Contract Management Specialist ; NY HELPS - VID

duties description

these positions are in the bureau of finance and administration and are supervised by the contract management specialist 2, (sg-23) of the new york state office for the prevention of domestic violence. The incumbents will be actively involved in the fiscal and programmatic oversight of the agency contract portfolio. Additional responsibilities will include vendor outreach, drafting of procurements, and potential supervision of clerical staff.

• general administrative oversight of the agency contract portfolio including the enough is enough program and the nys domestic and sexual violence hotline.
• provide guidance of agency spending through appropriate control systems and/or agencies including osc, dob, and sfs.
• act as the liaison to the division of minority and women-owned businesses and division of service-disabled and veteran owned businesses and monitoring of agency purchasing to achieve and exceed goals.
• perform routine administrative processes associated with agency contracts and review contractor performance and compliance.
• perform contract monitoring tasks including addressing any necessary contract modifications.
• publish contract and procurement requirements for bidders.
• develop, evaluate, and/or review contracts, requests for proposals (rfps), invitation for bids (ifbs), requests for qualifications (rfq’s), requests for information (rfis), requests for application (rfas), sole/single source procurements, and other related financial documents.
• supervision of staff as necessary.
• perform other duties as assigned.

this title is part of the new york hiring for emergency limited placement statewide program (ny helps)
* and applicants must meet the following minimum qualifications to be considered for this position:

• contract management specialist level requirements:
  • contract management specialist trainee 1 (equated to sg-14): bachelor or higher degree.
  • contract management specialist trainee 2 (equated to sg-16): bachelor or higher degree and one year of required experience.
  • contract management specialist 1, sg-18: bachelor or higher degree and two years of required experience.

applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title or are a current new york state employee with one year or more of qualifying permanent service in a position allocated to a grade 11 or above and eligible for transfer under section 52.6, 70.1 or 70.4 of the civil service law.

required experience: professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master’s and higher-level degrees will substitute for one year of required experience.

• nys non‑profit grant administration.
• nys purchasing, procurement, and contract administration.
• experience in the field of domestic violence service provision.

note: in order to award the proper credit for work experience, resumes must include month and year for start and end dates. If any of this experience is less than full time you must indicate the average number of hours worked per week.

• there is no examination required for appointment to a ny helps position. Candidates hired via ny helps will be appointed on a permanent non‑competitive basis and will begin a probationary period.

at a future date (within one year of permanent appointment), it is expected that ny helps employees will have their non‑competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded all the same rights and privileges of competitive class employees of new york state. While serving permanently in a ny helps title, employees may take part in any promotion examination for which they are qualified.

note on…