Contract Management Specialist 1 (NY HELPS) - VID 221291

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Review vacancy

Date posted 08/06/26

Applications due
08/22/26

Vacancy id221291

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Ny helpyes

Agencyaging, office for the

Titlecontract management specialist 1 (ny helps) - vid 221291

Occupational category other professional careers

Salary gradens

Bargaining unitps&t - professional, scientific, and technical (pef)

Salary rangefrom $53764 to $85138 annually

Employment type

full-time

Appointment type contingent permanent

Jurisdictional class non-competitive class

Travel percentage 5%

Workweek mon-fri

Hours per week 37.5

Workday

From 9 am

To 5 pm

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County albany

Street address 2 empire state plaza, 3rd floor

City albany

Stateny

Zip code
12223

Duties description the selected candidate will be responsible for the grant/contract administration activities pertaining to various agency programs including, but not limited to: social adult day services, respite services, long term care ombudsman program, independent living centers, legislative member items, grants-in-aid, naturally occurring retirement community programs (norcs), retired and senior volunteer program, and foster grandparent program.

Specific duties may include, but are not limited to:

* review, evaluate and obtain approval of contracts and purchase orders for various state and federal programs.

* complete the review and approval of budget modifications, extensions, and other contract modifications.

* monitor and evaluate contractor adherence to various funding requirements. Provide technical assistance to contractors/grantees in necessary areas.

* function as an agency prequalification specialist: review and approve required information and documentation submitted by non-profit organizations looking to prequalify in the nys grants gateway to contract with new york state.

* review vendor responsibility questionnaires and follow up on relevant findings in order to make vendor responsibility determinations as required by the office of the state comptroller as part of the contract approval process.

* work closely with assistant m/wbe specialist to ensure all assigned contracts meet the current agency/state m/wbe utilization goal of 30%. Have primary responsibility for ensuring that m/wbe goals for assigned contracts are met.

* train and advise grantees on requirements of programs and related contracting issues. Provide technical assistance in preparation of funding applications and related documents, vouchering procedures, and appropriate recordkeeping.

* supervise the work of subordinates in the performance of their functions (e.g., payment of claims, follow-up activities to ensure timely closeout of contracts and reconciliation of accounts). Perform all related supervisory duties, including approving timesheets and work schedules, managing and prioritizing workloads and completing performance evaluations or probation reports.

* work with program and other agency staff on an ongoing basis to jointly discuss and resolve problems or issues with the administration of contracts.

* perform other related duties including preparation of ad hoc reports, participation in intra-agency work committees and development and implementation of new programs and related policies and procedures. May participate in development and/or review of requests for applications (rfa's).

* perform other appropriate duties as assigned.

Minimum qualifications this title is part of the new york hiring for emergency limited placement statewide program (ny helps)
* and applicants must meet the following minimum qualifications…