Contract Management Specialist ; SG-, Trainee ; NY-HELPS

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note:

For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Title Contract Management Specialist 1 (SG-18), Trainee 1-2 (NY-HELPS) - Vacancy # 223652

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $56183 to $88970 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 99 Washington Avenue

City Albany

State NY

Duties Description The Contract Management Specialist 1 duties in Office of New Americans will include but are not limited to the following:
Under the direction of the Senior Contract Manager (Contract Management Specialist
2), the Contract Manager will evaluate or review ONA contracts, Requests for Proposals and other related financial documents. This position will conduct the vouchering, reporting and compliance required for ONA's growing number of contracts. This position may supervise clerical or paraprofessional staff.

• Develop and assist with the development and/or negotiation of contracts.
• Requests for Proposals.
• Invitations for Bids, Sole/Single Source Procurements, and other related financial documents.
• Review proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds and appropriateness of rates.
• Conduct cost evaluations and prepare or assist with the preparation of cost evaluation reports.
• Prepare preliminary reports and recommendations to approve or reject contracts.
• Review procurement records to ensure that all applicable laws, rules, and regulations are adhered to and that the proposed contracts represent the "best value" to New York State.
• Review budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations.
• Resolve minor changes or additions to contracts.
• Prepare reports or draft reports outlining major changes for resolution by ONA leadership staff.
• Draft written responses to interested parties on contract awards and contract status.
• Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Department of Law and the Office of the State Controller.
• Provide guidance, technical assistance and training to ONA staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensuring all control requirements are met.
• Provide guidance to ONA staff on evaluation and selection process for various procurement methodologies to help prevent bid protests by unsuccessful bidders.
• Develop and maintain an effective working relationship with program and administrative organization.

Minimum Qualifications NON-COMPETITIVE

MINIMUM QUALIFICATIONS:

NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. The minimum qualifications for Non-Competitive appointment are:
Contract Management Specialist Trainee 1:
Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including…