Contract Management Specialist or Trainee; NY HELPS

Duties Description

Harvest your potential with the New York State Department of Agriculture and Markets! Join our team and become an integral part of a team dedicated to fostering a competitive food and agriculture industry that benefits both producers and consumers alike. Here, you can cultivate your career in a dynamic environment that values innovation, sustainability, and community engagement. With a wide range of opportunities spanning from environmental science to economic development, you can find your niche in public service and grow both professionally and personally.

Embrace the chance to join our team, and you’ll not only reap a fulfilling career but also sow the seeds for a healthier, stronger New York.

The New York State Department of Agriculture and Markets is seeking four Contract Management Specialist 1s (or Trainees) to join the Division of Fiscal Management in Albany. Working primarily within the Purchasing Team, these individuals will play a key role in developing, evaluating, and reviewing contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Requests for Applications (RFAs), and other related financial documents.

They will perform routine administrative processes associated with contract lifecycle management; review contractor performance and ensure adherence to contract terms and conditions. These positions will conduct contract monitoring tasks, including managing necessary contract modifications and amendments; process contract claims and vouchers and approve/review contract payments to ensure compliance with contractual obligations; provide technical assistance and guidance to internal stakeholders and contractors regarding contract matters;

may supervise and guide subordinate staff involved in contract administration.

The Contract Management Specialist 1s (or Trainees) are permanent or contingent-permanent, office-based positions conveniently located in our headquarters at 10B Airline Drive in Albany, NY. We are located near the Albany International Airport and Wolf Road and provide ample free parking. These are full-time positions working 37.5 hours per week, Monday-Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines.

The starting salary for the Contract Management Specialist Trainee 1 is $53,764/ year, and the hiring salary for the PEF salary grade (SG) 14. This position requires the completion of a two-year traineeship. After successful completion of the first year of the traineeship, the appointee will advance without examination to the Trainee 2 level, which is equivalent to the hiring salary for PEF SG-16 (starting salary of $59,994).

Completion of the second year of the traineeship will result in permanent advancement to the Contract Management Specialist 1, SG-18 (starting salary of $66,951) without examination. Candidates may be eligible for appointment directly to the Trainee 2 or full performance level. For more information, see Advanced Placement below.

The candidate appointed at the Contract Management Specialist 1, SG-18 level, will be eligible to participate in the New York State Performance Evaluation Program. Through this program, employees receive annual performance evaluations. Performance advances may be payable to PEF employees whose base annual salary is below the job rate for their current position and who were rated  Satisfactory  or its equivalent on their yearly performance evaluation.

Performance advance payments are added to an employee's annual salary. Over time, yearly performance advancements may lead to the SG-18 job rate salary of $85,138/ year!