Medical Records Assistant

POSITION SUMMARY

Medical Records Clerk is responsible to see that all medical records functions are performed in a timely manner. She/he is responsible for ensuring that all medical records functions are conducted in accordance with Marquis Certified Home Care procedures and state/governmental and payer regulations.

Medical Records Clerk is responsible to see that all medical records functions are performed in a timely manner. She/he is responsible for ensuring that all medical records functions are conducted in accordance with Marquis Certified Home Care procedures and state/governmental and payer regulations.

• Assists, as directed, in developing and implementing plans to improve the medical records process.
• Ensures that all relevant medical records functions are completed within designated timeliness.
• Assures that adequate copies of documents are available for use by staff.
• Assists with special projects i.e. CHHA mass mailings, audits, copying..
• Assists with tracking of MD orders and appropriate follow-up with MD’s or CHHA staff as needed.
• Sets up new patient records (admission charts).
• Disassembles discharge patient records.
• Reviews records for matching billing and visit data.
• Files/Scans clinical documents in the patient electronic record and back up medical record.
• Maintains confidentiality of all information.
• Processes time slips to payroll after verification of visits against patient schedule.
• Assists with scheduling of nursing visits that have been designated for assignment to a per diem nurse.
• Backs up other agency staff as needed; ex. Answering phones, taking messages.
• Assists supervisory/clinical staff in ensuring that paperwork is properly processed through the agency.
• Other responsibilities, as deemed by the Medical Record Coordinator, Quality Clinical Manager and Director of Patient Services, for the smooth operation of the agency.

Strong phone/communication skills

Computer knowledge and application of Microsoft Office Suite

General Computer and keyboarding skills.

Familiarity with medical terminology

Education:

HS diploma

• Health insurance
• Paid time off
• Paid holidays