Research and Program Coordinator - AI & Society Research Center

University at Albany Job Posting:
Research and Program Coordinator - AI & Society Research Center

Research and Program Coordinator - AI & Society Research Center

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses. Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The Senior Research and Program Coordinator is a central member of the AI & Society Research Center team, providing senior-level coordination, research development support, and operational infrastructure that enables the Center's interdisciplinary research, programming, and public-facing initiatives. Working closely with the Director and Associate Directors, the Coordinator supports research and programmatic activity by translating strategic priorities into organized workflows, timelines, and deliverables.

The position serves as a primary point of coordination across research teams, University offices, and external partners, supporting proposal development and post-award activity through the coordination of submission processes, preparation of structured materials, tracking of requirements and deadlines, and support for reporting and compliance. The coordinator maintains systems for monitoring progress toward programmatic and strategic goals and supports evaluation, documentation, and continuous improvement efforts.

In addition, the coordinator supports major Center programs and initiatives, including large-scale, multi-campus efforts such as the AI Plus Collaborative Research Experience (AI Plus CoRE), which involve coordination across campuses, partners, and stakeholders. The role also contributes to Center communications and events that strengthen visibility and engagement across campus and beyond. This position requires a high degree of independence, judgment, and organizational skill within established priorities and reporting structures and plays a critical role in ensuring the effective and compliant operation of the Center.

• Research Development & Funding Coordination
  • Coordinate research groups, fellowship programs, and proposal development activities in partnership with Center leadership, supporting interdisciplinary collaboration and consistent workflows.
  • Develop and maintain tools, summaries, dashboards, and tracking systems to support proposal planning, research dissemination, progress monitoring, and reporting.
  • Work independently and in collaboration with University support offices to identify, monitor, and synthesize funding opportunities aligned with Center priorities, including reviewing RFPs, summarizing requirements and fit considerations, tracking deadlines, and communicating opportunities to Center leadership and affiliated faculty.
  • Support Center leadership and faculty PIs throughout the proposal development process by organizing planning meetings, coordinating inputs, preparing background and administrative materials, assembling required components, and facilitating submission workflows.
  • Maintain proposal and project tracking systems for upcoming submissions, awarded projects, and reporting requirements.
  • Track post-award reporting deadlines and assist with the preparation and coordination of sponsor-required reports.
  • Support monitoring and evaluation activities by organizing data, tracking outputs and outcomes, and preparing structured materials for internal review and external reporting.
  • Assist Center leadership and affiliated faculty with the coordination of research teams, preparation of planning documents and concept materials, and support for proposal-related drafting and content preparation under PI direction.
• Funded Program Management, Monitoring & Evaluation
  • Coordinate internal workflows, timelines, and deliverables for Center programs and initiatives.
  • Develop and maintain monitoring and evaluation systems to track…