Accounting Coordinator

Accounting Support Specialist

Provide financial information to management on a timely basis in established format that allows for effective decision making.

While not inclusive, this position will provide support in the following areas of the Accounting Department:

A/R & A/P:

• Input and manage accounts receivable and accounts payable, including invoicing, vendor/customer relationships and cross-team collaboration.
• Insure the integrity and accuracy of accounts payable and accounts receivable aging's.
• Ensure compliance with internal controls and both company, customer and vendor requirements, and government regulations.
• Reconciliation of customer and vendor aging's and coordinate audit requests.
• Scan incoming checks for deposit. Scan and file paid AP supporting documents. Enter all customer payments.
• Reconciliation of invoices with purchase orders and packing slips. Research and correct discrepancies as needed.
• Send out monthly customer statements and collect past due balances.
• Implement, create controls and procedures for accurate payables and receivables management and are used consistently across all SMF locations.
• Prepare customer and vendor credit applications and access payment portals
• Oversee month-end closing activities and reporting for A/R and A/P
• Prepare weekly payment schedules and cash flow requirements.

Other:

• Prepare AR, AP, Vouchers Payable (Unvoiced Receipts) Monthly Account Reconciliations
• Coordinate Inventory Cycle Counts.
• Prepare Standard Cost Rolls for Inventory Standard Change Requests.
• Prepare Weekly Cash Forecasts.

What competencies you bring:

Attention to Detail: Achieves thoroughness and accuracy when accomplishing a task. Identifies and addresses discrepancies and inconsistencies in a process, product, or situation.

Accountability/Dependability: Focuses on desired outcomes and how best to achieve them. Gets the job done. Assumes responsibility and accountability for successfully completing assignments or tasks; can be counted on to deliver consistent and high quality results.

Job/Technical Knowledge: Demonstrates a broad understanding of the job and is viewed as a subject matter expert. Effectively applies knowledge and leverages resources to deliver high quality products/service.

Efficiency: Able to produce significant output with minimal wasted effort. Strong time management skills with the ability to organize, delegate, and complete multiple concurrent task sets.

Time Management: Uses time effectively and efficiently; values time; concentrates efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.

Initiative: Anticipates problems and proactively addresses issues; acts without being told what to do; offer help even when tasks are not assigned specifically to him/her; initiates communication as needed to move projects along, arrive at a solution or improve a process.

Problem Solving & Decision Making: Identifies and understands issues, problems and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Teamwork: Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship.

The experience you have:

Education, Experience, Certifications, Licenses: High school diploma or GED is required. Associates degree is preferred. Minimum of 1 year prior experience in accounts payable and accounts receivable preferred. Proficiency with accounting software, ERP, MS Office Suite and Windows environment. Ability to maintain a high level of confidentiality.

Language Skills: Ability to read, analyze, and interpret common technical documents; such as, purchase orders, invoices, packing slips and travelers. Ability to interface with…