Administrative Coordinator

Job Overview

Verdantas is a growing environmental consulting firm, and we are seeking an Administrative Coordinator for our Albany, OR, and Newport, OR offices. This role provides essential administrative and organizational support to keep daily operations running smoothly and to support staff, visitors, and leadership with professionalism and attention to detail.

• Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace.
• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions.
• Ensure efficient day-to-day operations, maintaining a well‑organized and fully supplied office environment.
• Manage fleet maintenance and logistics effectively.
• Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects.
• Organize important documents, contracts, and project files.
• Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement.
• Manage the process of sending and receiving certified mail for important project‑related documents.
• Track and document certified mail receipts for record‑keeping purposes.
• Prepare and edit documents, reports, and presentations.
• Maintain accurate records and filing systems.
• Assist with planning and execution of company events, meetings, and projects.
• Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly.

• High School Diploma or equivalent (required).
• 1+ year of relevant administrative, office support, or customer service experience.
• Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn additional tools and systems.
• Strong written and verbal communication skills, with the ability to interact professionally with colleagues, clients, and external partners.
• Excellent attention to detail, ensuring accuracy in documentation, scheduling, and administrative support tasks.
• Strong organizational skills, including the ability to manage multiple priorities, meet deadlines, and maintain an organized work environment.
• Experience supporting or coordinating events, meetings, or visits for internal teams and guests.
• A professional, collaborative demeanor with a commitment to providing exceptional internal and external customer service.
• The ability to handle sensitive information with discretion and maintain confidentiality at all times.

The starting salary for this position is $25.00 per hour with final compensation determined based on qualifications and licensing status.

• Flexible Work Environment
• Paid Parental Leave
• Medical, Dental, Vision Coverage
• Life and AD&D Insurance
• Short-Term and Long-Term Disability
• 401(k) with Company Match
• Paid Time Off + Holidays

Verdantas is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet.