Administrative Coordinator

Responsibilities

• Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace.
• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions.
• Ensure efficient day‑to‑day operations, maintaining a well‑organized and fully supplied office environment.
• Manage fleet maintenance and logistics effectively.
• Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects.
• Organize important documents, contracts, and project files.
• Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement.
• Manage the process of sending and receiving certified mail for important project‑related documents.
• Track and document certified mail receipts for record‑keeping purposes.
• Prepare and edit documents, reports, and presentations.
• Maintain accurate records and filing systems.
• Assist with planning and execution of company events, meetings, and projects.
• Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly.

• High School Diploma or equivalent required
• 1+ year of relevant administrative, office support, or customer service experience
• Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills, with the ability to interact professionally with colleagues, clients, and external partners
• Excellent attention to detail, ensuring accuracy in documentation, scheduling, and administrative support tasks
• Strong organizational skills, including the ability to manage multiple priorities, meet deadlines, and maintain an organized work environment
• Experience supporting or coordinating events, meetings, or visits for internal teams and guests
• A professional, collaborative demeanor with a commitment to providing exceptional internal and external customer service
• The ability to handle sensitive information with discretion and maintain confidentiality at all times.

• High School Diploma