Court Operations Specialist (Records Clerk

Initial Posting Date: 08/12/2026 Final date to receive applications: 08/25/2026 Agency:
Judicial Department Salary Range: $4,765 - $7,392 Position Type:
Employee

Position Title:

Court Operations Specialist (Records Clerk)

Who We Are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.

The Linn County Circuit Court in Albany, Oregon, is hiring a Records Clerk (Court Operations Specialist) to join our team. In this role, you will start new cases, enter data into our automated case tracking system, and process a variety of reports. You will review files to determine next steps and forward them to judges, supervisors, and administrative authorities. You will accept and record documents, checking them for accuracy and completeness.

You will also process orders, judgments, decrees, and other legal documents. You will help parties, attorneys, agencies, and the public use the court system by explaining policies and procedures. You will help customers use our public computer terminals. You will answer questions and correspondence related to the status of cases and the court calendar. You will also answer complex questions about case processing, dockets, and scheduling proceedings.

You will spend part of your time helping the domestic relations team by providing customer service at the counter and over the phone. You will also be a backup cashier. Assigned tasks may be changed to accommodate workload and organizational needs.

• The qualified candidate must have a high school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
• Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

None.

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a computer and different software programs to accomplish a variety of tasks that include performing data entry, scheduling events in electronic calendars, and updating information.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Skill in writing and reviewing documents for accuracy and completeness.
• Experience identifying and safeguarding confidential information and materials.

This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek. Occasional after-hours or overtime work may be required. This position performs a high volume of data entry, and there are frequent interruptions. There will be a heavy volume of customer interaction, including frequent phone calls.

Frequent phone and in-person contact with people from diverse backgrounds. Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma. Long periods of sitting or standing while working at a computer. Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and…