Field Production Administrative Manager

Field Production Administrative Manager

Location:

Albany, OR 97322, United States
DLF North America SBU is recruiting for this role.

Partnering with the VP of Field Production, NA, the Field Production Administrative Manager ensures the timely and accurate completion of departmental functions. The role leads the administrative team, collaborates closely with field staff, and supports documentation and system entries related to seed production contracts. Additional responsibilities include overseeing grower payment processes, running reports from Navision, and coordinating with grower‑partners and seed control agencies.

• Manage the field production administrative team, ensuring they meet established objectives and comply with company standards.
• Oversee grower payment processes and reconciliation, including invoice review, approval coordination, and timely payment execution; supervise and support team members responsible for AP activities.
• Assign tasks and maintain department responsibilities including the Acreage Contract Placement spreadsheet, annual cleaning schedule, lot tracking spreadsheet, and current grower lists.
• Update and maintain the Planting Plan and all necessary workbooks used in the crop planning process.
• Facilitate establishing grower contract pricing between procurement and growers via DLF field staff; maintain detailed records of crop approvals, including seed quality test results and grower pricing agreements.
• Work with Sales and Inventory as needed to purchase seed from grower contracts to meet production and sales demands.
• Maintain current seed production contract terms, pricing, and standards as directed by management.
• Gather information from field staff to initiate new production contracts.
• Arrange with appropriate warehouse personnel for timely assembly and, if necessary, delivery of seed stock.
• Create Docu Sign contracts for approval and obtain appropriate signatures.
• Maintain current and accurate files of all contracts related to seed production.
• Supervise the receiving of new seed tests and ensure proper entry into Navision and archival databases.
• Work with field staff to ensure crop information remains accurate and up to date.
• Provide status reports to management and sales as needed.
• Create and maintain annual reports and spreadsheets as required.
• Communicate with grower‑partners, seed labs, and seed control agencies as necessary.
• Maintain the Field Production Calendar and assist staff with planning upcoming activities.
• Partner with Field Production leadership on additional projects and priorities as needed.
• Other duties as assigned.

• Bachelor’s Degree or equivalent work experience.
• 2+ years of progressively responsible experience in administrative, operations, or production support roles.
• Strong verbal, written, and interpersonal communication skills.
• Excellent organizational, prioritization, and follow‑up skills with attention to detail.
• Ability to manage multiple processes simultaneously in a fast‑paced environment.
• Proficiency in Microsoft Office.
• Ability to perform detailed work with a high degree of accuracy.
• Ability to work additional hours as needed.

• 3+ years of relevant work experience.
• Experience with Accounts Payable processes or financial administration.
• Knowledge or experience in the seed industry or related agricultural industries.

DLF USA Inc. offers a compensation plan that includes a base salary, medical, dental, vision, life and disability insurance, a bonus opportunity, a retirement savings plan with company contribution, paid holidays, vacation, and personal days. Compensation is based on experience.

Grass helps fight climate change by trapping carbon, preventing soil erosion, purifying water, improving air quality, and providing habitat for wildlife. By supporting sustainable agriculture, DLF plays a critical role in preserving the environment.

DLF is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection, and placement process. Alternate format available upon request.