POOL Program Assistant

Position: [POOL] Program Assistant 1
Posting Number: 0601172-NC Position Type:
Classified (Pool)

Position Title:

[POOL] Program Assistant 1 Employment Requirement Criminal Background Check - C4 Division/Department:
Community Education Location Albany Campus, Albany, OR

Job Summary:

This posting is for a pooled position. Application submissions for "[POOL]" positions are accepted on an ongoing basis to ensure a continuous and ready pool of qualified candidates for immediate review when the need arises. If/when a position becomes available, the College will review applications from this pool, and interview candidates whose qualifications best match the specific opening.

Applicants must reapply to the pool annually to maintain their active status in the pool.

Responsible for independently leading, coordinating, and overseeing work for the Community Education, Customized Training, and Corporate Training programs. Leads communication and coordination with instructors, operation of the multidimensional evaluation process, and organization and development of classes for the Community Education program. Independently coordinates the operation of the non-credit registration process for Customized and Corporate Training programs. Supports faculty in analyzing and addressing the needs of the public, government agencies, community organizations, businesses, and industries.

Required Qualifications:

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

Education and Experience:

* Position requires an Associate's Degree or a high school diploma plus a minimum of two years' full-time experience in a related field.

Knowledge and

Skills:

* Requires basic knowledge of general office practices, procedures, office technology and computer use. Also requires proficiency in Excel Spreadsheet and Word software, Google suite, Adobe Creative Suite, attention to detail and accuracy of data entry and proofreading.

* Requires excellent communication skills, verbally and in writing. Ability to meet timelines, track and complete projects efficiently and effectively.

Abilities:

* Requires the ability to perform all of the duties of the position efficiently and effectively.

* Must be able to operate equipment of the position in a safe manner.

* Must be able to perform duties in a safe manner.

* Must be able to prioritize and coordinate work to meet tight schedules and timelines.

* Must be able to communicate with a wide range of contacts in a manner that generates good public relations and reflects positively on the department and college.

* Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.

Preferred Qualifications:

* Prefer customer service experience, working with diverse populations over the phone, via email, and in person.

* Prefer knowledge and understanding of community education, recreation, corporate training, driver education, special events or related program development.

* Prefer knowledge of social media, and online registrations systems.

Physical Requirements and

Working Conditions:

Physical

Skills and Abilities:

* Position involves periods of extended standing plus light to medium work including stooping, kneeling, and carrying and lifting of light to medium weight materials with or without assistance (10 to 50 pounds).

* Requires normal hand-eye and arm, hand, finger dexterity sufficient to operate power and hand tools.

* Requires good visual acuity.

Working Conditions:

* Work is normally performed in an office setting with little or no exposure to health and safety hazards. Substantial time is spent working at a computer.

* Schedule requires working some evenings with variation during breaks between terms and peak times.

* May require some early/late hours and some Saturdays.

* Requires travel between LBCC Benton Center and other locations within Linn and Benton counties.

* Must provide their own transportation.

Essential Duties:

* Works with the Director on creating and analyzing past, current, and future process maps for functionality and effectiveness.

* Leads planning sheet organization for all community education classes, including, but not limited to, collaborating with the coordinators and instructors to compile, create, and complete necessary documentation in order to execute the planning process on a daily basis.

* Coordinates community education communication marketing and creative projects, which includes, but is not limited to, development, execution, and distribution of graphics, flyers, and templates for internal staff and instructor communication.

* Leads roster creation and distribution process for all community education instructors by tracking, compiling, organizing, and distributing student contact information and liability waiver completion.

* Establishes contacts with the community. Communicates verbally, in writing, and electronically with business clients, instructors and students. Coordinates…