Fin - Fiscal Budget And Grants Manager

Position: FIN - FISCAL BUDGET AND GRANTS MANAGER
SUPERVISION RECEIVED:
Works under the general direction of the Finance Director who will provide agency direction and necessary approvals.
SUPERVISION EXERCISED:
Supervision is the primary responsibility of the job. Duties are to oversee and ensure smooth operations, positive morale and harmonious working relationships within the Finance department. Responsible for approving time off requests, performance evaluations, department meetings and other supervisory duties.

POSITION SUMMARY:

Responsible for the overall financial coordination and day-to-day management of all externally funded grants, contracts, and restricted funds including all accounting and reporting functions. Assures financial compliance with all applicable federal, state, and agency requirements. Assists Executive Leadership Team, Program Directors, and management staff in financial management of all funded grants, contracts, and restricted funds.
ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES
The duties listed are intended only as Illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.

Fiscal Management

Prepares and oversees the budget preparation and submission of Federal, State, and other funding source grants/contracts.
Responsible for the post-award management of grants/contracts financial functions, including oversight of grant projections to ensure expenditures are in line with budgeted expectations and in accordance with specified terms of the grant agreement.
Ensures all grant financial activities are in compliance with applicable regulations, accounting standards, deadlines, and standard operating procedures.
Requests prior approval from funding agency if deviation from grant/contract terms is necessary.
Performs grant closeout functions required by funding source including reconciliations, financial status reports, and final reporting.
Oversees multiple program cost allocation methods to ensure costs are allocated to funding sources based on benefit received by program.
Recommends and implements required changes to fiscal area operations as required and in support of continuous improvement.
Facilitates the written documentation of required processes, procedures, and activities.
Maintains oversight of grant/contracts in the agency's chart of accounts.

Technical Assistance

Provides technical assistance and guidance in the preparation, submission, processing, and management of grants and project contract proposals, awards, and agreements.
Participates in a cooperative Post-Award Grants and Contracts Administration training program for new county directors.
Advises senior program staff on budget management, variances or funding issues.

Monitoring and Assessment

Monitors and reviews monthly grant/contract expenditures reports and projections to ensure authorized budgetary limitations are not exceeded and program goals are met.
Monitors indirect cost pool allocations to ensure that budget and grant limitations are met and propose adjustments as required.
Monitors grant reimbursement (US Department of Health and Human Services and similar grants/contracts) to actual expenditures incurred to ensure compliance with grant performance.

Advanced Report Support

Prepares and oversees the preparation of financial reports needed for grants and contracts by compiling, researching, and analyzing data regarding the expenditures of grants and contracts.
Submits financial reports on time as required by grant/contract agreements.
Researches and analyzes various forms of data for current budget projects and new budget proposals.
Provides timely, accurate, comprehensive information to constituents as requested.

Collaboration

Collaborates with external agencies and internal administrative units to ensure compliance with Federal, State, and private regulations governing grants and contracts.
Coordinates the closure of all grants and works with Fiscal personnel to close out accounts at fiscal…