Accounts Payable Specialist

Accounts Payable Specialist

Stanly County Schools Central Office - Albemarle, North Carolina Open in Google Maps

This job is also posted in North Carolina School Jobs , and Stanly County Schools

Job : 5928351
Final date to receive applications: Posted until filled
Posted: Sep 15, 2026 4:00 AM (UTC)
Starting Date: Sep 28, 2026

Position Title:
Accounts Payable Specialist

Term of Employment: 12 months/Full-Time

Reports To: Chief Finance Officer

Pay Information: NC07 (Based on experience in a NC Public School System or State Agency)

General Statement of Job

Responsible for insuring the accurate and timely payment of all expenses in internal and external vendors/individuals. Responsible for providing customer service in the form of information and support to schools/departments. Handle vendors’ discrepancies and inquiries.

Essential Job Functions

• Process cash requests for Payroll and Accounts Payable checks from the Department of Public Instruction as needed.
• Process bank positive pay uploads daily.
• Prepare bank deposits and post journal entries to record ACH deposit made to SCS.
• Receive and review purchase orders, voucher requests, and other related documentation for completeness.
• Match original invoices and requests for payment with internal purchase order or voucher request. Perform calculations to determine appropriate payment and make modifications as necessary.
• Ensure the accuracy of account numbers that have been assigned to a document and enter accounts payable data into the computer.
• Prepare checks for mailing and maintain appropriate records.
• Maintain historical records for all accounts payable.
• Monitor purchase orders and periodically notify departments of open purchase orders of 30 to 45 days old.
• Prepare the NC withholding tax report quarterly.
• Responsible for maintaining W-9 records for accurate processing of vendor payments for 1099 purposes. Compile central office payment and school payment information for annual 1099-Misc reporting.
• Perform other duties and responsibilities as requested by the Chief Finance Officer and Accounts Payable Supervisor.
• Additional assignments as assigned by supervisor

Knowledge,

Skills and Abilities

• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate well with school personnel, employees, and central office staff.
• Demonstrate functional knowledge of computers and all aspects of the Microsoft Office Professional software programs.
• Ability to work independently, meet deadlines and accomplish specific tasks as requested.
• Ability to learn, interpret, and explain policies, regulations and procedures.
• Ability to establish and maintain effective working relationships as necessitated by work assignment.
• Comply with confidentiality requirements in local, state and federal policies and statutes.
• Physical ability (able to exert up to 10 pounds of force occasionally) and dexterity to perform the duties and responsibilities of the job.
• Ability to communicate effectively both orally and in writing.
• Ability to compile and summarize information.
• Ability to resolve problem situations with sound judgment.
• Ability to compose correspondences independently.
• Ability to work in the absence of supervision.

Minimum Training and Experience

• Two-Year Associates Degree OR an equivalent combination of experience and training that provides evidence of the knowledge, skills, and abilities required to be successful in performing the position’s duties and responsibilities.
• Knowledge of standard accounts payable and purchasing.
• Understand and interpret vendor invoices, statements, and other requests for payment.
• Work accurately and quickly under operational deadlines.
• Other qualifications as the superintendent and board may find appropriate and…