EMEA Consumer Sales Executive Administrator

Executive Assistant

This position reports to the VP of EMEA Sales and Global Channel Success and is responsible for providing high-level administrative, operational, and project support to the VP across EMEA-based activities.

Location

Note:

This position is based in either Madrid, Spain or Cork, Ireland. You may in some cases be required to be onsite on an as-needed basis. We are only considering candidates currently in Spain or Ireland are not offering relocation assistance at this time.

• Supporting the EMEA based Sales lead also being the Global Channel Marketing lead.
• Preferred location:
  Madrid / Spain or Cork / Ireland.
• Act as Office Manager for the Madrid and Ireland offices.
• Managing a fast-paced calendar of meetings, appointments, and events with precision and flexibility and proactively resolve overlaps.
• Preparing expense reports, drafting confidential correspondence, and compiling documents for meetings and Processing expense claims and purchase orders in WD.
• Coordinating and booking complex travel arrangements and partner meetings, including communication about those meetings, itineraries, agendas, and logistics, venues, catering etc.
• Overseeing and keeping track of travel budget for large teams.
• Coordinating internal meetings such as QBRs and quarterly All Hands for both EMEA Sales and Global Channel success, plus major events like Sales Kick Offs, workshops, and training sessions that might be oversees.
• Occasionally, owning and supporting some local and international events (internal and external / partner facing).
• Handling internal communications: editing the quarterly newsletter, organizing activities, and maintaining recognition programs.
• Collaborating with PR for in-country journalist and coordinating / producing / consolidating the monthly press clip for the team.
• Researching, prioritizing, and following up on sensitive and / or confidential issues addressed to the EMEA Lead determining the best course of action or response.
• Acting as a communication bridge between the EMEA Lead and internal teams—building trust, credibility, and clarity across departments.
• Keeping the EMEA lead informed of upcoming commitments, responsibilities, and emerging issues.
• Maintaining a pulse on the team environment and surfacing key insights to leadership.
• Taking a hands-on approach to critical deliverables, including drafting letters, correspondence, and project-related materials.
• Managing competing priorities with agility—handling tasks proactively and driving projects to completion under tight deadlines.

• You have experience supporting executive-level stakeholders and understand how to operate with professionalism, discretion, and sound judgment in a fast-paced environment.
• You are exceptionally organized, with the ability to juggle multiple priorities and maintain attention to detail while driving with speed and urgency.
• You are not afraid of dealing with numbers and you are able to use excel in a proficient way.
• You have great slides design abilities and are able to both build and articulate presentations in front on different audiences both on a teams call and in person.
• You have strong personal drive to tackles tasks and challenges and you are a problem solver who tackles those with positivity, resourcefulness, and agility.
• You are a relationship builder who thrives in cross-functional environments and knows how to earn trust.
• You are a strong communicator—both written and verbal—with a professional, polished style. You speak English perfectly, any other language is a plus (Spanish, German, French)
• You are discreet and dependable, with a proven ability to handle sensitive information.
• You are a proactive thinker who anticipates needs and solves problems before they arise.
• You are always looking ahead—seeking opportunities to streamline, improve, and add value.
• You are a resourceful team player who's also confident working independently and who can also sometimes drive a team during events
• You are adaptable, responsive, positive with a can-do attitude and energized by a fast-paced, ever-evolving environment.

Work Location:

Preferred location in Madrid, Spain or Cork, Ireland

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