Secretary, Administrative​/Clerical

Secretary Position at Cognita School in Madrid, Spain

Cogitna is a global leader in independent education. Founded in 2004, we are a growing community of 90 schools in 21 countries - in Europe, North America, Latin America, Asia and the Middle East - serving more than 100,000 students. Each of our schools are proudly unique, however our collective purpose is to create an environment where everyone can, "Thrive in a rapidly evolving world".

We now have an exciting opportunity for an experienced Secretary to join our fantastic team in a school in Madrid, Spain.

About the Role:

As a Secretary, you will be the first point of contact for visitors, students, parents and staff, ensuring everyone who enters the School receives a warm, professional and efficient experience. You will manage reception duties, including registering visitors, answering calls, issuing identification, and maintaining accurate pupil entry and exit records. Your role will also involve providing essential administrative support across the School.

You will keep SIMS data accurate and up to date, prepare key documentation, assist with reports, organise materials, support events, and coordinate communication with parents. You will also help manage medical information through the medical tracker and act as a first aider when required. Beyond administration, you will contribute to the wider school community by supporting emergency procedures, participating in training, and ensuring effective communication with staff, families and third parties.

This is a temporary part time role.

Who We Are Looking For:

You are organised, proactive and committed to delivering excellent service. You thrive in a fast‑paced environment, communicate clearly, and work confidently both independently and as part of a team. You bring experience in customer service or administration, strong digital skills and a genuine interest in education. You approach challenges with professionalism, adapt to change sensitively and uphold the School's values—especially safeguarding and care for young people.

How to Apply:

Complete this application by 23:59 CEST (UTC+2) on Sunday, 16 August 2026.

Cogitna Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background.

Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.