Accounting Technician - Accounts Payable

Overview

Job Title: Accounting Technician I (Accounts Payable)

Position Code: A08N Non-Exempt

Department: Finance

Position Category (330): Fiscal Billing Staff (L30B)

Position Category (RPHCA): Administrative Staff

Union Exempt: Yes

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

• Under the direction of the Assistant Controller or designee, processes payments, vendor invoices, and cash disbursements.
• Maintains accounts payable data using the accounting system software.
• Assists in monthly financial statement preparation and review.
• Enters data into the accounting system.
• Schedules workflow in accordance with deadlines.
• Maintains and reviews AP invoice registers, check registers, and vendor files for accuracy.
• Prepares A/P batches for review.
• Enters invoice information and other batches into the Accounts Payable module and audits accuracy and completeness of transactions.
• Selects invoices for payment according to FCCH guidelines.
• Prints checks and matches the checks with the proper invoices in preparation for signatures.
• Codes standard and non-standard AP invoices for review by management.
• Follows up on vendor statements to verify payment and/or reconcile discrepancies regarding payment of accounts.
• Resolves AP concerns, inquiries, and problems between sites/departments and vendors.
• In the absence of an AP Tech II, prepares for review the end-of-month accounts payable accruals.
• In the absence of an AP Tech II, assists in review of General Ledger accounts to ensure data accuracy.
• Prepares A/P reports as required by management.
• Maintains vendor files, mails W-9 requests for Taxpayer Identification Numbers, prints and mails IRS 1099 Misc. forms.
• Performs miscellaneous job-related duties as assigned.

• High School Diploma or GED
• One year directly related experience in a mid-size or larger company
• Basic knowledge of Excel
• Basic knowledge of Word and Access preferred
• Experience with MIP Fund Accounting preferred

• None

• General knowledge of accounts payable principles and ability to learn about grant requirements and standards for federally funded activities.
• Basic knowledge and skills in accounts payable.
• Able to communicate with diverse groups of people including staff and providers, governing boards, government agencies, and independent auditors on behalf of the organization.
• Able to work on a variety of assignments concurrently within established deadlines.
• Knowledge and skills in Microsoft Outlook, Excel, and accounting software applications.
• Able to maintain the confidentiality of records and information.
• Able to function effectively under stress and high workload with frequent interruptions, using time management skills.
• Ability to cooperate fully with laws, regulations, and FCCH compliance expectations.
• Knowledge and familiarity with compliance programs. Co-operate fully and comply with laws and regulations.

• The position requires the ability to prioritize diverse demands. There are frequent opportunities to relax from physical exertion and to change position in work activities.
• Physical effort and dexterity:
  Good dexterity to operate a computer and office equipment. Occasional lifting and carrying related to office duties.
• Machines, Tools, Equipment:
  Capable of using office machines and personal computers for word processing and data entry.
• Visual Acuity, Hearing, and Speaking:
  Must be able to read a computer monitor and communicate clearly for work and safety compliance.
• Environment/
  
  Working Conditions:
  
  Work is primarily in an office setting with normal safety precautions. Travel throughout the Albuquerque metropolitan area may be required. Typical schedule is Monday–Friday; weekends or evenings may be required to meet deadlines or board meetings.