Accounts Payable Specialist

Job Description

Job Description

Responsible for preparing and maintaining the MBS pool balances reporting. Prepare disbursements, update databases and distribute reports for the assigned programs. Prepare Excess Revenue schedules, general ledger account, trustee statement and system reconciliations. Maintains accounting transactions for assigned programs. May also assist with related special projects and provide general office support.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Prepares the MBS pool balances & Payoffs Reports
• Prepares Excess Revenue schedules for assigned programs
• Enters transfers to and from revenue, redemption, bond reserves, cash receipts, etc., accounts in MITAS for assigned programs
• Records trustee, administrative fees accruals, and treasury consent fees
• Prepares disbursements, updates databases and distributes reports for assigned programs
• Maintains quality control of scanned Accounts Payable, trustee reconciliations, journal entries, cash receipts, and cash investments documents.
• Assists with general ledger accounting and posts all transactions in the MITAS cash module for assigned programs
• Assists in the preparation of certain monthly financial statements, supporting schedules and audit schedules
• Maintains accounts payable module on MITAS system and performs all accounts payable functions for numerous funding sources as backup
• Prepares general ledger account, trustee statement, and system reconciliations.
• Performs other related duties of a similar nature and level as assigned.
• Employees are required to comply with safety regulations, procedures, protocols

Education and Experience

High School diploma or equivalent and three years directly related accounting experience. Proficient in Excel.

• Excellent math skills and their applications
• Knowledge of accounting principles and practices and the analysis and reporting of financial data
• Attentive to detail
• Ability to multi-task
• Self-starter
• Strong analytical skills
• Ability to understand and interpret the dynamics of financial reporting
• Collect, organize, and interpret data and prepare accurate reporting
• Proficient in the MITAS Accounting system
• Knowledge of Accounts Payable
• Knowledge of governmental requirements as required for the position
• Work independently
• Handle common inquiries or complaints
• Effectively present information and respond to questions from customers, employees, and visitors
• Exercise good judgment and focus on detail as required by the job
• Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephone
• Use computer software and systems applicable to the position
• Follow oral and written instructions and procedures
• Verify and maintain the accuracy of detailed data and information, detect data errors
• Meet schedules and deadlines of the work unit
• Maintain well-organized materials, files, systems and tools
• Adapt to changes in work situations and priorities
• Evaluate, organize, and summarize data and information
• Establish and maintain constructive and cooperative interpersonal relationships with employees, peers, supervisors, or managers in the work unit and other departments, as well as with employees of outside entities and other individuals, as applicable to the essential duties and responsibilities

• Provide Exceptional Customer Service to internal and external customers 100% of the time.
• Demonstrate a positive attitude
• Demonstrate respectful behavior
• Foster teamwork and collaboration
• Exhibit honesty and integrity in communications and actions
• Take initiative
• Dependable, Reliable, Adaptable and Productive
• Strive to become the subject matter expert in your position

Work is performed in a standard office or indoor environment. Essential functions are regularly performed without exposure to adverse environmental conditions. However, employees may be exposed to minor inconveniences such as occasional noise, computer screens, crowded working conditions, and/or minor heating, cooling, or ventilation problems.

Sedentary Work:
Performing the essential functions typically requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently. The work involves sitting most of the time.

The work typically involves talking, hearing, and seeing; keyboarding, typing, and using a computer monitor; moving and organizing papers and other light office materials; filing and retrieving documents; and similar sedentary office work.

MFA is an Equal Opportunity Employer.