A​/P Clerk

Frank's Supply Company is a major supplier of construction tools and equipment with our focus on both sales and rental. We are currently seeking an A/P Clerk for our Albuquerque location.

The accounts payable clerk is responsible for processing vendor invoices for payment, ensuring the validity and accuracy of vendor invoices, assigning the cost of the various goods and services purchased to the appropriate general ledger account, and disbursing funds for various liabilities according to agreed upon terms and conditions. The role plays an important part in maintaining good relations with suppliers by ensuring accurate and timely payment.

• Process vendor invoices (daily) which includes:
  • Determine that goods or services have been received and record the date received.
  • Use the receiving date to determine the appropriate accounting period.
  • Ensure costs are charged to the correct store or profit center and general ledger account code.
  • Voucher the vendor invoice by matching quantities, part numbers, and prices to the purchase order and receiving report.
  • Verify vendor terms and due dates and apply any available discounts.
  • Check that the amount vouchered matches the total of vendor invoices and print the voucher report for audit trail.
  • Investigate and resolve discrepancies between vendor invoice, receiving report, and purchase order; contact vendor if necessary for proof of delivery or to issue a debit memo for short payments.
  • Ensure employee expense reports and advances are approved by the appropriate manager before payment.
• Process disbursement checks:
  • Print checks on a weekly basis, attach the appropriate documentation, and mail them.
  • Print check register.
• Set up new vendors:
  • Obtain and verify an approved vendor information sheet.
  • Send credit application and trade references to the vendor.
  • Upon vendor approval, set up the vendor in the accounts payable system.
• End–of–month closing:
  • Review unvouchered report to ensure all invoices have been entered for the period.
  • Reconcile general ledger inventory amount to perpetual inventory amount and investigate discrepancies.
  • Reconcile petty cash.

Frank's Supply is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, gender identity, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.

Vacation, sick leave, Health, Dental, Life Insurance, Company Match on 401k.