Accounting & Payroll Administrator

This is an in office position with business hours Monday
- Friday, 7:00 am - 3:30 pm.

The Accounting & Payroll Administrator is a detail-oriented and analytical professional who is responsible for supporting core accounting operations while administering accurate and compliant payroll processes. This role contributes to the financial integrity of the company by supporting established accounting practices, internal controls, and payroll administration while ensuring adherence to General Accepted Accounting Principles (GAAP), company policies, and applicable regulations. The A&P Administrator requires sound judgment, initiative, discretion in handling sensitive information, and the ability to juggle competing priorities while providing reliable internal support.

• Robust 401(k) program with safe harbor and profit share (no match required)
• Excellent health, dental, and vision insurance
• 8 Paid holidays
• Collaborative and supportive culture

• Participate in the month-end, quarter-end, and year-end closing process
• Assist the Accounting Manager and Controller with day-to-day, monthly, and year-end operations
• Perform general accounts analysis and reconciliations, including bank statements, fixed assets, accrual, and prepaid expenses
• Prepare and reconcile weekly credit card expense reports
• Record and verify all transactions related to the Accounts Payable process
• Develop and maintain accounting and payroll processes and procedures to improve efficiency
• Prepare and process paychecks accurately and on time
• Assist in processing wage garnishments and direct deposits for all employees as needed
• Prepare periodic payroll reports for review as requested
  
  Enter payroll data into systems to ensure all payroll files are up to date
• Maintain accurate records of payroll documentation and transactions
• Keep all payroll information confidential, maintaining privacy for employees
• Maintain strict confidentiality and handle sensitive employee information with professionalism, accountability, and discretion
• Demonstrate strong written and verbal communication skills
• Manage multiple priorities, delegate tasks as appropriate, analyze internal and external financial variables, exercise sound judgment, and maintain strict confidentiality
• Physical demands include long hours sitting, using a computer, standing, pulling/pushing, walking, lifting, and climbing
• Job requires intermediate computer proficiency and advanced critical thinking skills
• Other duties, activities and responsibilities may vary and change as assigned

• Bachelor's degree in Accounting, Finance, or other relevant field required
• Relevant work experience may substitute for the degree
• A minimum of 3+ years’ experience in accounting or a related field required
• Must have working knowledge in GAAP, finance, budgeting, strategic planning, operational management, and mitigation strategies

• Experience supporting or processing union payroll, including familiarity with collective bargaining agreements
• Experience managing multi-state payroll, including compliance with varying state and local payroll regulations