Accounts Payable Specialist

Position Summary

The primary function of the Accounts Payable (A/P) Specialist is to manage the accounts payable processes of Franklin's Earthmoving, Inc., including vendors, subcontractors and employee expense reports, while assisting the Controller with various accounting and administrative tasks to support the achievement of company goals. The A/P Specialist must have good social skills, be highly organized, detail oriented, capable of multitasking, have general knowledge of the company’s policies and procedures, and have a good understanding of the accounts payable function.

Responsible for the full cycle accounts payable functions, including:

• Review invoices and pay applications, attach supporting documentation as required, and reconcile purchase orders to invoices received to ensure accuracy and completeness.
• Accurately and timely process invoices, pay applications, credit memos by coding, entering and routing them for approval within the accounting system.
• Prepare and process weekly payment batches for subcontractors, vendors, and employee expenses, ensuring accuracy and timely payment
• Reconciling monthly supplier statements
• Dealing with external and internal queries by phone and email
• Ensuring that all accounts payable activities comply with relevant financial policies and procedures
• Issue Purchase Orders (POs) to Foreman, Project Managers, Project Coordinators or Admin, as requested
• Research and resolving accounts payable issues with vendors or subcontractors
• Assist with month-end close
• Complete vendor and subcontractor credit applications and obtain approval from the Controller or CFO, prior to submission
• Setting up new vendors or subcontractors in ERP system and obtaining necessary documents; W9 and ACH/bank details
• Reconciling and reviewing AP aging monthly, including following up to closing any open AP invoices

• High School Diploma or GED required
• At least 3 years of progressive accounts payable experience in the Construction Industry is required
• Strong understanding of construction accounting principles
• MS Office Proficiency required
• Strong communication and leadership skills
• Ability to prioritize tasks, receive guidance and work independently, be action-oriented, understand key objectives
• Meet accounting timelines and display ethics and values in all actions
• Valid driver’s license and ability to pass a background check and E-Verify validation

• Knowledge of Trimble Spectrum is a plus
• Some college, Associates or Bachelor's degree is preferred
• Bilingual (English/Spanish) is a plus

The Accounts Payable Specialist primarily works in a professional office environment and is routinely required to perform administrative and computer-based tasks. The position requires the ability to sit or stand for extended periods of time while working at a desk, computer, or other office equipment.

The employee must be able to occasionally walk, bend, reach, stoop, and file documents. The position may require lifting, carrying, pushing, and/or pulling office supplies, files, and other materials weighing up to 20 pounds. Frequent use of a computer, keyboard, calculator, telephone, and other standard office equipment is required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location:

In person