Accounts Payable; AP) Supervisor

Position: Accounts Payable (AP) Supervisor
Worker Type Regular Job  Description Summary The  Accounts Payable (AP) Supervisor will support the day-to-day activities of the Accounts Payable function within both the Space, Cyber & Directed Energy (SC&DE) and Autonomous Systems (AxS) business segments. In this role, The AP Supervisor will report to AV’s Sr. Manager, Accounts Payable and assist the Accounts Payable staff with training, problem resolution, and monitoring daily activity.

The AP Supervisor will also manage and review the invoice entry process and payments process to ensure proper coding, invoice approval and timeliness.

Position Responsibilities Voucher AP invoices, support check runs, ACH and wires, PSIGen (AP intake) and/or data entry as needed

Review AP aging reports and payment requests from suppliers & employees to ensure timely approval of invoices and payments

Coordinate verification of open receipts monthly and work with cross-department personnel to clear problem receipt information, as required

Review setup of new suppliers including payment terms and banking information

Identify procedure-enhancing processes to ensure timely payment of invoices and discount-taking opportunities

Ensure the timely and accurate month-end closing of Accounts Payable, including monthly accruals of liabilities, in accordance with applicable internal controls (SOX)
Monitor and assist with P-Card and T&E card program management and training of users

Creates an environment of continuous process improvement and looks for opportunities for process re-engineering

Ensures compliance with DE-542 and 1096/1098/1099 filings

Responsible for account reconciliations and ensure discrepant items are resolved in a timely manner

Participate in systems testing to ensure changes and upgrades are working as designed

Supports Oracle Fusion implementation process, including testing and data migration efforts.

Other duties as assigned

Basic Qualifications (Required Skills & Experience)
Education High School Diploma/GED is required

Bachelor’s degree or equivalent combination of education, training, and experience preferred

Experience

Minimum of 4-6 years of Accounts Payable experience.

Minimum 2 years of supervisor experience with groups of 5 or more Demonstrated effective verbal and written communication skills with strong people-skills are mandatory

Demonstrated high proficiency with Microsoft Office Suite of products, with emphasis on Excel Previous supervisor responsibility in a publicly traded company is preferred

Previous experience with government contracting, FAR/CAS compliance and/or aerospace and defense industry are preferred

Previous experience with Unanet and/or Oracle Fusion preferred

Preferred Qualifications (Desired Skills & Experience)
Demonstrates competency in managing multiple priorities and achieving deadlines

Skilled at working under short-term deadlines with a high degree of accuracy and efficiency

Able to excel in a fast-paced, deadline-driven environment

Displays strong initiative and drive to accomplish goals and meet company objectives

Takes ownership and responsibility for current and past work products

Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

Has effective problem-solving, analytical, interpersonal and communication skills (verbal & written).Focused on teamwork, collaboration and puts the success of the team above one's own interests

Physical Demands Ability to work in an office environment (Constant)
Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)
Clearance Level No Clearance The salary range for this role is:$63,000 - $96,000

Aero Vironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR…