Project Cost Coordinator

• Location 7401 Snaproll Street Northeast,Albuquerque, NM, 87109,United States
• Employee Type FT Non-Exempt
• Required Degree High school
• Manage Others No

• Phone

Are you organized, detail-oriented, and thrive managing high-volume financial transactions? APIC Solutions, a growing electrical and low voltage construction contractor, is seeking a
Project Cost Coordinator to join our Operations team. In this critical role, you'll ensure that vendor invoices, purchase orders, and credit card transactions are accurately entered, properly coded, and efficiently processed through our ERP system and project cost platforms.

This is an ideal opportunity to develop expertise in construction accounting while working with a collaborative team dedicated to operational excellence.

• Process a high volume of vendor invoices with accuracy and efficiency
• Review invoices for completeness, appropriate documentation, and required approvals
• Match invoices to purchase orders, receipts, packing slips, and supporting documentation
• Identify and flag duplicate invoices, discrepancies, pricing errors, and missing documentation
• Code invoices to the correct company, job, phase code, department, and expense account
• Route invoices through established approval workflows
• Research and resolve invoice discrepancies with internal teams and vendors
• Monitor workflow status and follow up on outstanding approvals

• Create and maintain accurate purchase orders in the ERP system
• Ensure POs contain correct vendor information, job codes, descriptions, quantities, and pricing
• Review purchase requests for completeness and proper authorization before processing
• Process PO revisions, cancellations, and changes according to established procedures
• Coordinate with project teams and vendors to resolve discrepancies
• Maintain accurate open PO records to support project cost tracking

• Process and code company credit card transactions in the credit card management platform
• Review transactions for required receipts, documentation, and business purpose
• Accurately assign transactions to jobs, cost codes, departments, and general ledger accounts
• Match transactions to receipts and supporting documentation
• Follow up with cardholders regarding missing receipts or incomplete information
• Monitor transaction workflows to ensure timely approvals

• Assign project costs to the appropriate job and cost code
• Develop understanding of electrical and low voltage construction cost structures
• Review transactions for correct job/cost coding before posting
• Coordinate with project teams to ensure accurate project financial reporting
• Understand how AP, purchasing, and credit card transactions impact job cost reports and project profitability

• Enter and maintain transactions in the ERP system with high accuracy
• Follow established data-entry, approval, and internal-control procedures
• Monitor workflow queues to ensure timely transaction processing
• Maintain organized electronic records and documentation
• Identify and elevate data-entry errors and process issues
• Participate in process improvement initiatives

• High school diploma or equivalent
• 1-3 years of experience in accounts payable, accounting, purchasing, administrative, or data-entry roles
• Strong attention to detail and accuracy
• Ability to process high volumes of transactions while maintaining consistent quality
• Excellent organizational and time-management skills
• Proficiency with Microsoft Excel and Microsoft Office applications
• Ability to quickly learn and navigate ERP systems
• Strong written and verbal communication skills
• Ability to work independently and collaborate effectively with cross-functional teams

• Experience in electrical, low voltage, mechanical, general construction, or related construction industries
• Familiarity with construction ERP systems, particularly Spectrum or similar platforms
• Knowledge of construction job costing and cost codes
• Previous purchase order processing experience
• Experience matching invoices to POs and supporting documentation
• Experience with company credit card transaction processing or reconciliation
• Understanding of construction subcontractors, material vendors, and project purchasing processes
• Accuracy & Attention to Detail - Consistently enters financial and project information correctly
• High-Volume Processing - Efficiently handles significant transaction volumes…