Accounts Payable; AP) Supervisor

Job Description

The Accounts Payable (AP) Supervisor will support the day-to-day activities of the Accounts Payable function within both the Space, Cyber & Directed Energy (SC&DE) and Autonomous Systems (AxS) business segments. In this role, The AP Supervisor will report to AV’s Sr. Manager, Accounts Payable and assist the Accounts Payable staff with training, problem resolution, and monitoring daily activity. The AP Supervisor will also manage and review the invoice entry process and payments process to ensure proper coding, invoice approval and timeliness.

Regular

The Accounts Payable (AP) Supervisor will support the day-to-day activities of the Accounts Payable function within both the Space, Cyber & Directed Energy (SC&DE) and Autonomous Systems (AxS) business segments. In this role, The AP Supervisor will report to AV’s Sr. Manager, Accounts Payable and assist the Accounts Payable staff with training, problem resolution, and monitoring daily activity. The AP Supervisor will also manage and review the invoice entry process and payments process to ensure proper coding, invoice approval and timeliness.

• Voucher AP invoices, support check runs, ACH and wires, PSIGen (AP intake) and/or data entry as needed
• Review AP aging reports and payment requests from suppliers & employees to ensure timely approval of invoices and payments
• Coordinate verification of open receipts monthly and work with cross-department personnel to clear problem receipt information, as required
• Review setup of new suppliers including payment terms and banking information
• Identify procedure-enhancing processes to ensure timely payment of invoices and discount-taking opportunities
• Ensure the timely and accurate month-end closing of Accounts Payable, including monthly accruals of liabilities, in accordance with applicable internal controls (SOX)
• Monitor and assist with P-Card and T&E card program management and training of users
• Creates an environment of continuous process improvement and looks for opportunities for process re-engineering
• Ensures compliance with DE-542 and 1096/1098/1099 filings
• Responsible for account reconciliations and ensure discrepant items are resolved in a timely manner