Office Assistant

Office Assistant Position Summary

The Department of Chemistry and Chemical Biology is seeking a reliable and friendly work study student for the position of Office Assistant. This position performs a range of basic office support activities for the Chemistry department, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical data entry and/or word processing work as assigned.

The Chemistry front office is located in Clark Hall and is open Monday‑Friday from 8 am–5 pm, no evening or weekend work. This position will be a regular schedule based on the student's course schedule, up to 20 hours/week.

• Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
• Performs a variety of routine typing assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Copies and/or duplicates materials as requested; may oversee day‑to‑day operation of copy machine; may prepare and transmit facsimiles for the unit.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• May run various routine errands, as required, for the unit/department.
• Performs miscellaneous job‑related duties as assigned.
• Works directly with students, staff, and faculty.
• Confidentiality may be required.

• Ability to understand and follow specific instructions and procedures.
• Word processing and/or data entry skills.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Skill in the use of operating basic office equipment.
• Receptionist skills.
• Applicants must be able to work during the front office's hours (Monday‑Friday 8 am–5 pm, no evenings or weekends).

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a third‑party site, please visit UNMJobs to submit an application. Please submit resume/CV. Work study required. Please indicate work availability with student schedule.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.