GC​/FRDO Program Coordinator

Position Summary

The University of New Mexico is seeking a highly motivated, dynamic, detail-oriented, and organized individual to join the Office of the Vice President for Research (OVPR) team as a Program Coordinator to support various programs and events within the OVPR including the Grand Challenges Program and the Faculty Research Development Office (FRDO). This position will report to the Grand Challenges Sr.

Program Manager with an additional reporting line to the FRDO Assistant Director.

The mission of the OVPR is to advance, facilitate, and celebrate cutting‑edge discovery and innovation. At UNM, we believe research is education; as New Mexico's premier R1 institution, we are uniquely positioned to provide an unparalleled education for students and world‑class opportunities for faculty.

The selected candidate will coordinate, oversee, and/or perform a wide variety of administrative, secretarial, and program support activities, especially related to event coordination. Additionally, they will plan and coordinate the day‑to‑day administrative and operational activities of OVPR programs and initiatives, including those in the FRDO, OVPR, and the Grand Challenges program. This is a full‑time, benefits‑eligible term appointment with funding available for one year from hire.

Continuance beyond that date is subject to the availability of additional funding. This position may require limited travel within New Mexico.

• Event coordination: work with the Grand Challenges Sr. Program Manager, and/or OVPR Admin Team in arranging logistical aspects of small to medium events, including FRDO events, OVPR events, Grand Challenges events and training sessions, and others. Plan and implement meeting and event logistics such as scheduling, invitations and registrations, catering, securing venues, A/V and online meeting support, preparing materials, communicating with speakers and attendees, creation and distribution of meeting minutes, post‑event surveys, and related tasks as needed.
• Website management:
  Publish updates to FRDO, Grand Challenges, and/or OVPR websites as needed.
• Fiscal duties:
  Purchase supplies for events and programs, obtain a university purchasing card, use Chrome River to reconcile purchases and reimburse travel, keep track of spending and monitor accounts monthly, occasionally assist with conference travel‑related bookings and purchases, and other fiscal duties as assigned.
• Records maintenance:
  Assist with data collection and maintain records related to Grand Challenges teams and programmatic activity. Use software packages and systems such as Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint;
  Smartsheet;
  Adobe Creative Suite; and others as assigned.
• Communications:
  Work with the FRDO Team, Grand Challenges Sr. Program Manager, and OVPR Communication & Marketing Manager to write, edit, and coordinate development of promotional materials, educational materials, training manuals, newsletters, articles, and/or brochures, as appropriate to the program.
• Will be asked to perform miscellaneous job‑related duties as assigned.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non‑temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US‑UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Proficiency or advanced skills with Microsoft Office Suite and Adobe Acrobat.
• Experience with academic event planning.
• Experience scheduling and coordinating meetings.
• Outstanding verbal and…