Police Public Records Clerk

Position Summary

Receive, evaluate, and prepare documents, audio, video and various other material related to the Albuquerque Police Department, from both public and internal customers; upload, print, and compile records and reports; adhere to distribution and compliance with IPRA requests in accordance with State law and perform a variety of technical tasks relative to assigned areas of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Description s are not intended to reflect all duties performed within the job.

• Receive, evaluate, and prepare documents, audio, video and various other material related to the Albuquerque Police Department, from both public and internal customers; upload, print, and compile records and reports; review requests, determine and identify resources involved, route requests if needed; provide requested information.
• Access and research various records management systems, law enforcement databases, and video and audio systems to locate and obtain information related to police record request; coordinate with Payroll, Human Resources, Internal Affairs, Legal, and other City Departments to gather and obtain documentation and information; maintain confidentiality of work performed.
• Review, identify, and redact protected information; respond and distribute records requests in compliance with Inspection of Public Records Act (IPRA) Law.
• Perform background checks as requested by accessing electronic records of various internal or external agencies and jurisdictions.
• Consult with legal; compose and prepare correspondence for approval; originate correspondence that is of a routine nature.
• Respond to a request for a cost quote over the telephone or in person; invoice and collect monies for various activities, prepare and issue receipts.
• Perform a broad range of general clerical duties including typing, maintaining data logs, filing systems and records.
• Operate general office equipment including computers, copiers, fax machines, scanners, and microfiche readers.

• Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• Perform related duties and responsibilities as required.
• Assist with requests for other City Departments.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

• High school diploma or GED.
• Four (4) years of clerical or administrative support experience.
• Clerical or administrative support experience in a law enforcement environment preferred.

Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Office environment; exposure to computer screens.

Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time.