Admin Assistant

Admin Assistant 3

The Department of Family and Community Medicine seeks a professional, dynamic, customer focused Administrative Assistant 3 to join our team and support our faculty, staff and students. If you want to be a part of a family of outstanding providers, researchers and staff who are passionate about the well-being and healthcare of individuals, families and communities in New Mexico, this position is for you.

In addition to working with an outstanding team, this position also offers a hybrid schedule working in the office and remotely.

• Mission-driven focus on improving health equity.
• National and international reputation for educational innovation.
• Providing care to underserved and vulnerable populations in Patient Centered Medical Home models of care.
• Innovative models of intergenerational primary and preventive care.
• Consistently in the top ten US News and World Report national ranking of family medicine departments.
• #5 US News and World Report national ranking of most diverse medical schools.
• #40 US News and World Report for most graduates practicing in primary care fields.
• Residency program that draws many of the nation’s top Family Medicine candidates.
• Fellowships in Maternal Child Health, Sports Medicine, and Addiction Medicine.
• Scholarly agenda focused on disparities, health services, and prevention.
• Mentorship and faculty development.
• Supporting and enhancing diversity, equity, inclusion, and belonging in the academic medical environment.

This position will report to the Manager of Administrative Operations and will participate in the following functions:

• Front Desk reception to include answering phones, greeting visitors, and scheduling conference rooms.
• 5R time entry for department faculty.
• Audio/Visual/copier/printer and conference room support.
• Maintaining the department directory.
• Faculty Success data entry.
• Creating and formatting documents in MS Office Suite, Adobe, Marq and other software.
• Pcard purchases and processing reimbursements.
  
  Maintain calendar and provide administrative support for the Vice Chairs of the Department.
• Mail distribution, ordering supplies, and inventory review.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Experience with P-card purchasing and reimbursements and knowledge of Chrome River system processes.
• Knowledge of maintaining office equipment such as printers, copiers, telephones and computers.
• Ability to work independently and manage multiple projects.
• Excellent customer service skills and problem-solving skills.
• Intermediate to Advanced knowledge of Microsoft Office – Word, PowerPoint, Excel and Publisher.
• Experience with Smartsheets.
• Experience with electronic calendaring and scheduling meetings.
• File creation and maintenance knowledge.
• Experience with front desk duties such as answering and transferring calls and greeting visitors.

Campus:
Health Sciences Center (HSC) – Albuquerque, NM

Department:
Family Community Medicine FCM (160B)

Employment Type:

Staff

Staff Type:
Regular - Full-Time

Status:
Non-Exempt

Pay:
Hourly $18.09 – $23.27

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. UNM offers…