Administrative Assistant

Position Overview

The Department of Surgery is seeking a highly motivated professional with excellent customer service skills to join the Division of Plastics as an Administrative Assistant III. This position serves as the central point of contact for the division and provides comprehensive administrative and operational support to faculty and leadership.

The Administrative Assistant III oversees multiple administrative and clinical support functions to ensure the efficient coordination of daily operations. Responsibilities include managing calendars and meeting logistics, tracking faculty leave, coordinating faculty onboarding, maintaining clinical and administrative records, arranging travel and processing reimbursements, and supporting fiscal activities such as purchasing, licensing, membership dues, registration fees, and breast implant orders. The role also assists with visitor and phone inquiries, correspondence, scheduling, Zoom coordination, and other daily operational needs.

Working closely with the Department Leadership Team—including the Department Administrator, Division Chief, and other key leaders—the Administrative Assistant III provides essential clinical and administrative support and contributes significantly to the overall effectiveness and success of the Division and Department. The ideal candidate will demonstrate strong organizational skills, attention to detail, a positive attitude, and a willingness to learn while working collaboratively in a team environment.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Preferred Qualifications
• Strong organizational, verbal, and written communication skills
• Experience scheduling appointments and maintaining multiple calendars; coordinating meetings, facilities usage (room reservations), conferences, workshops, events, and/or travel arrangements
• Experience monitoring, reconciling, and assisting with fiscal administration, including travel, travel reimbursements (Chrome River), and purchasing
• P-Card holder or ability to obtain one
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to establish, update, and maintain departmental files, inventories, and records
• Experience with UNM purchasing policies, P-Card, and Chrome River Expense
• Familiarity with UNM Business Policies and Procedures

• Campus:
  Health Sciences Center (HSC) - Albuquerque, NM
• Department: SOM Surgery (523A)
• Employment Type:
  
  Staff
• Staff Type:
  Regular - Full-Time
• Status:
  Non-Exempt
• Pay:
  Hourly: $18.09 - $23.27
• Benefits Eligible:
  This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.
• ERB Statement:
  As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
• Background Check
  
  Required:
  
  Yes
• For Best Consideration Date: 2/13/2026
• Eligible for Remote Work:
  No
• Application Instructions:
  Applications should be submitted through the official UNMJobs site. Please submit the following materials for consideration:
  Updated cover letter, Resume, Three professional references. Positions posted with a Regular or Term staff type are eligible for the Veteran Preference Program. The University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. A pre-employment background check is required for regular staff positions.