Department Secretary - Advanced Practice Provider; App Director Team

Department Secretary – Advanced Practice Provider (APP) Director Team

Join our energetic, collaborative, and fun Advanced Practice Provider (APP) Director Team! We’re looking for a highly organized, friendly Department Secretary to support our growing service line.

You will provide essential administrative and clerical support to the APP Director Team, helping keep operations smooth and efficient. This role is ideal for someone who enjoys being the organizational hub, multitasking, and working in a positive team culture.

• Manage correspondence, communications, and general office tasks
• Schedule meetings, appointments, and team activities
• Support APP service line scheduling and upkeep
• Order and maintain office supplies
• Assist with file organization and document maintenance
• Learn and support payroll and other administrative processes

• Strong organizational and communication skills
• Ability to multitask and work independently
• Comfort with scheduling tools and Microsoft Office
• A positive, adaptable, team-oriented mindset
• Willingness to learn payroll and other administrative functions

• Supportive, energetic team environment
• Opportunities for growth and learning
• A workplace that values collaboration, curiosity, and fun

Minimum Offer
$17.86/hr.

Maximum Offer
$24.47/hr.

Compensation Disclaimer
Compensation for this role is based on a number of factors, including but not limited to experience, education, and other business and organizational considerations.

Department
:
Inpatient Adv Practice Prov

FTE
: 1.00

Full Time

Shift
:
Days

Provide secretarial, clerical and administrative support services such as answering multiple phone lines, preparing correspondence in final form, receiving visitors, distributing reports, scheduling meetings, maintaining files and accomplishing special projects as required. Responsible for managing Hospitals' confidential information such as employee information, performance management, legal and regulatory compliance. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.

• CALLS - Accept and screen telephone calls for supervisor and department staff or route calls appropriately
• CONTACTS - Engage in a variety of contacts outside the department and the Hospitals in order to obtain information and arrange meetings
• CUSTOMER RELATIONS - Establish and maintain good rapport and effective working relationships with patients, visitors, physicians and Hospitals employees
• EQUIPMENT & SUPPLIES - Operate and maintain a variety of office equipment; obtain and maintain office equipment supplies
• FILING - Classify, sort and file correspondence, records and other documents
• INQUIRIES - Answer inquiries concerning activities and operations of department by referring to and interpreting policies and procedures
• MAIL - Open sort, review and distribute mail and prepare responses to routine inquiries
• QUALITY SERVICE - Deliver quality service and act in a positive way with all customers to complete assigned functions; identify, recommend and implement opportunities for continuous improvement
• PAYROLL - Prepare and submit time to payroll system biweekly
• RECORDS - Establish, maintain and revise recordkeeping and filing systems
• REPORTS - Prepare a variety of administrative reports, statements and rosters; gather data and other necessary information; distribute reports
• SCHEDULING - Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining supervisor's personal schedule
• SUPPLIES - Order office supplies and place items in proper storage areas
• TYPING - Perform a wide variety of typing assignments which are often confidential in nature
• DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
• PATIENT CENTERED MED - Adhere to and promote the core expectations of the Patient Centered Medical Home or Patient Centered Specialty Practice as applicable

Education:

• High School or GED Equivalent

Experience:

Essential:
Computer word processing program experience or education 3 years directly related experience

Nonessential:
Bilingual English, Spanish, Keres, Tewa, Tiwa, Towa, Zuni, or Navajo

Credentials:

• Not Applicable/Not Required

Sedentary Work:
Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• No or min hazard, physical risk, office…