OVPR/Cat 3 Centers Admin Assistant
Listed on 2026-05-29
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Healthcare Administration, Data Entry
Requisition
req
36036
Working Title
OVPR/Cat 3 Centers Admin Assistant 3
Position Grade
08
Position Summary
The University of New Mexico is seeking a highly motivated,
dynamic, detail-oriented, and organized individual to join the Office of the
Vice President for Research (OVPR) team as an Administrative Assistant
3 to support the OVPR as well as the various Category 3 Research Centers
that report up to the OVPR; including QNM-I, ARID, and nine others. This
position will report directly to the OVPR Associate Director of Finance and
Administration with matrixed reporting to center staff and/or faculty of
supported centers.
The mission of the OVPR is to advance, facilitate, and
celebrate cutting-edge discovery and innovation. At UNM, we believe research is
education; as New Mexico's premier R1 institution, we are uniquely positioned
to provide an unparalleled education for students and world-class opportunities
for faculty.
The selected candidate will coordinate, oversee, and/or
perform a wide variety of administrative, secretarial, fiscal, staff support, and
planning activities, some of which require advanced or specialized knowledge
and skills, such as budget administration and control, equipment, facilities,
and inventory management, specialized recordkeeping and database management,
and/or specified information-gathering projects and tasks. Coordinates and
facilitates meetings, program functions, and/or special events, as appropriate.
Trains and oversees lower graded staff and/or students. May coordinate
specified administrative activities and reporting across multiple
organizational units within a department. Additionally, they will plan and
coordinate the day-to-day administrative and operational activities of OVPR
programs and initiatives, including those of the category 3 centers. This is a
term, full-time, benefits eligible position with funding available for one year
from hire. Continuance beyond that date is subject to the availability of
additional funding. This position may require limited travel within New Mexico.
Duties and Responsibilities
and/or performs a range of diverse administrative activities for the OVPR/Category
3 Centers; serves as a central point of liaison with other departments and
external constituencies in the resolution of a variety of day-to-day
matters concerning the unit.
knowledge and understanding of underlying operational issues to create,
compose, and edit technical and/or administrative correspondence and
documentation.
in administrative problem solving, program/project planning, development,
and execution of stated goals and objectives.
information, compiles statistics, and gathers and computes various data;
prepares special and/or one-time reports, summaries, or replies to
inquiries, selecting relevant data from a variety of sources.
reconciles, and assists with fiscal administration for the OVPR/Category 3
Centers, including but not limited to budgets, funding, grants, contracts,
payroll, employment, travel, and/or purchasing; may assist with fiscal
planning, including participating in seeking alternate sources of funding.
and/or oversees support activities for the OVPR/Category 3 Centers such as
answering telephones, assisting and resolving problems and inquiries of
visitors, review and control of incoming and outgoing correspondence, and
follow-up on operational commitments.
administrative assistance with faculty and/or staff searches, as
appropriate, to include logging employment applications; preparing
applicant acknowledgements and interview documents, coordinating interview
logistics, and coordinating search documentation.
appointments and maintains calendars; schedules, coordinates and
facilitates meetings, facilities usage, events, and/or travel
arrangements, as required.
updates, and maintains OVPR/Category 3 Center's files, inventories, and
records; implements and maintains data management systems, as required.
and guides the work of lower level staff, and supervises student employees
as appropriate; may participate in hiring decisions and performance
appraisal.
serve as Campus Security Authority as outlined by the Clery Act.
miscellaneous job-related duties as assigned.
See the Position Description for additional information.
Conditions of Employment- If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
- All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited…
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