Administrative Assistant

Admin Assistant 3

The Clinical Law Program at the UNM School of Law is a law firm where advanced law students represent clients under the supervision of law school faculty who are licensed attorneys. We are seeking a professional, highly organized individual with strong communication skills to join our administrative support team. This position plays a critical role in the day-to-day operations of a busy academic legal office and provides direct administrative support to multiple law practice areas.

• Greet visitors, answer phones, and maintain a professional and welcoming front desk environment
• Communicate effectively with faculty, staff, students, clients, and members of the public
• Administer the lifecycle of confidential client files through an online case management system
• Provide consistent procedural guidance to clinical law students regarding administrative processes, file maintenance, and office practices
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Apply established law office procedures accurately, consistently, and with attention to detail

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Administrative support experience in an office or educational environment requiring accuracy, attention to detail, and adherence to established procedures
• Experience with electronic and/or physical records management
• Ability to work effectively with individuals at all levels of an organization while following defined workflows and office practices
• Strong verbal and written communication skills, with the ability to prepare clear and accurate emails and office correspondence
• Proficiency with Microsoft Office or Microsoft 365 in a professional setting
• Experience maintaining confidentiality of sensitive information

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs.

Hourly: $18.27 - $23.50

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.

The University of New Mexico is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. All regular staff positions must successfully pass a pre-employment background check, which may include criminal history, fingerprint screening, verification of credentials, and prior employment.