Events & Production Coordinator

About CAC

The Center for Action and Contemplation (CAC) exists to support transformation and inspire loving action in the world through the teaching of Christian contemplative wisdom and practices. Internally, we are working to create a healthy work environment that is grounded in the values of the tradition that we represent. Our mission drives us forward, but our team is at the heart of everything we do.

Are you someone who thrives on organization, follow-through, and bringing complex work streams together? The Center for Action and Contemplation (CAC) is seeking an Events & Production Coordinator to support the day-to-day operations of our Events and Production team.

In this role, you’ll serve as a central point of coordination across projects, calendars, and communications. You will help to ensure that events, productions, and internal workflows run smoothly and efficiently. You’ll partner closely with the Director of Events & Production, Senior Producer, Producer, and Events Manager to keep projects moving forward and details tightly managed.

This role is ideal for someone who enjoys being the connective tissue across a team—someone who is highly organized, proactive, and takes pride in strong communication and reliable follow-through. You’ll play a key role in supporting meaningful content and experiences that reach and impact a growing audience.

• You are highly organized and naturally detail-oriented
• You take ownership of follow-through and ensuring nothing slips through the cracks
• You communicate clearly, directly, and thoughtfully across teams
• You enjoy supporting others and enabling teams to do their best work
• You are comfortable working across multiple tools, systems, and stakeholders
• You thrive in a collaborative, lean team environment
• You are energized by mission-driven work and open to learning about CAC’s contemplative foundation

• Serve as a key point of contact for scheduling, calendar coordination, and cross-team meeting logistics
• Track action items, follow-ups, and deadlines to ensure timely completion of work
• Support internal workflows and help connect day-to-day tasks to broader team projects

• Maintain and update project plans in Asana, ensuring timelines, tasks, and statuses are accurate and visible
• Organize and maintain shared documentation across platforms (SharePoint, shared drives, etc.)
• Assist in setting up new projects and ensuring clear structure from kickoff through completion

• Prepare agendas, take meeting notes, and track action items across team meetings
• Draft routine internal and external communications, including scheduling and follow-ups
• Monitor shared inboxes and communication channels, routing requests appropriately

• Provide logistical and administrative support across events and production workflows
• Assist with Zoom-based course calls, including setup, hosting support, and participant management
• Support preparation of run-of-show documents and meeting materials
• Assist with organizing and shipping materials for in-person events as needed

• Maintain consistent file organization, naming conventions, and documentation standards
• Identify gaps or inefficiencies in workflows and proactively suggest improvements
• Act as a steady, reliable presence helping the team stay organized and on track

• 1–3 years of experience in a coordination, administrative, or project support role
• Strong organizational skills with demonstrated ability to manage multiple priorities
• Excellent written and verbal communication skills
• Experience working cross-functionally in a collaborative environment
• Familiarity with project management tools such as Asana (or similar)
• Comfort with Zoom and supporting virtual meetings or events
• Proficiency in Microsoft Office Suite and shared documentation tools

• Experience supporting events, media, or production teams
• Experience working in a nonprofit or small team environment
• Systems thinking mindset—ability to connect tasks to broader project goals
• Interest in or curiosity about…