Accounting Admin Assistant

Accounting Admin Assistant

FLSA Classification:
Non‑Exempt (recommended based on duties)

Reports To:

Accounting Department

Location:

Albuquerque, NM

Employment Type:

Full‑Time

The Accounting Administrator provides administrative and accounting support to ensure efficient and accurate day‑to‑day operations within the accounting department. This role assists with document management, compliance tracking, data entry, invoice and pay application processing, and maintaining organized financial records.

The Accounting Administrator works closely with the accounting team, project managers, vendors, subcontractors, and internal departments to support timely processing and maintain accurate documentation. This position requires strong attention to detail, organization, and the ability to manage multiple priorities in a fast‑paced construction environment.

The following duties are representative of the position but are not intended to be all‑inclusive.

• Enter invoices, pay applications, and other financial information accurately into company systems.
• Assist with data entry and tracking of project‑related financial documentation.
• Support accounting staff with invoice research and administrative accounting tasks.
• Assist with maintaining accurate records and supporting daily accounting workflows.

• Track, organize, and maintain lien waivers, pre‑liens, and related subcontractor/vendor documentation.
• Monitor compliance documentation and assist with obtaining missing information as needed.
• Maintain organized electronic and physical filing systems for financial and project records.
• Label, scan, upload, and file accounting and compliance documents for record retention and accessibility.

• Assist with company credit card reconciliations and documentation matching.
• Support reconciliation efforts by ensuring receipts and supporting documentation are complete and organized.
• Perform general administrative duties including filing, document preparation, copying, scanning, and record maintenance.
• Run company errands and assist with department operational needs as necessary.

• Provide support to accounting team as needed.
• Communicate professionally with vendors, subcontractors, and internal team members.
• Assist with additional administrative and accounting responsibilities to support operational efficiency.

• Perform other duties as assigned to support business operations, project demands, or organizational needs.
• Responsibilities may evolve based on company growth, workload, or operational requirements.

• Experience with Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.

• Experience with Sage 100.
• Experience with Procore.
• Previous experience in construction administration, accounting support, or a related administrative role.
• Familiarity with lien waivers, pre‑liens, pay applications, and construction documentation processes.

• Primarily office‑based with routine use of computers and office equipment.
• Must be able to sit, stand, and work at a computer for extended periods.
• May occasionally lift office materials or files up to 25 pounds.

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change at any time based on business needs.

Employment is at‑will in accordance with New Mexico law.

Equal Opportunity Employer, including disabled and veterans.