Senior Office Assistant

Senior Office Assistant

Tryfacta is seeking a Senior Office Assistant for our client in Albuquerque, New Mexico, 87102. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please apply now!

Position Title:

Senior Office Assistant

Location:

Albuquerque, New Mexico, 87102

Work Schedule:

Monday through Friday, 8 am to 5 pm

Pay rate: $13.65

Responsibilities for this position include, but are not limited to:

• Participate in processing, monitoring and maintaining documents regarding a variety of City programs in assigned area.
• Assist all professional staff with routine and/or clerical duties; and to perform a variety of duties relative to the assigned area of responsibility.
• Maintain department filing systems, records and databases; develop, implement and modify filing systems.
• Prepare and proofread a variety of documents including general correspondence, fliers, memoranda and reports using Microsoft Word and Excel software.
• Prepare purchase requests and logs; order and maintain inventory of office supplies; order uniforms, books, magazines, pamphlets and various materials, supplies and equipment as needed.
• May initiate requisitions, purchase orders and purchase order adjustments within assigned area of responsibility.
• May process vendor invoices for payment; input information into the computer.
• Collect money from the public, maintain and balance cash register.
• Perform basic bookkeeping/accounting duties; maintain petty cash fund.
• Prepare and maintain computerized records, rosters, lists, and logs; ensure information currency and accuracy; enter pertinent information into the computer.
• Respond to requests from department personnel; provide information on department policies and procedures.
• Answer the telephone and assist the general public.
• May assist in the review, preparation and processing of payroll activities.
• May assist in the coordination and processing of personnel actions.
• May assist in the coordination of travel arrangements.
• May lead lower level clerical staff.

Supplemental functions:

• Perform related duties and responsibilities as required.
• May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.

Preferred knowledge:

• Business letter writing and basic report preparation techniques
• Office procedures, methods and computer equipment
• Principles and procedures of record keeping
• Basic cash-handling techniques
• Basic principles of accounting
• English usage, spelling, grammar and punctuation
• Pertinent Federal, State and local laws, codes and regulations

Preferred skills and ability:

• Interpret and explain assigned department policies and procedures
• Assist professional staff with routine and/or clerical duties
• Perform clerical work involving the use of independent judgment and personal initiative
• Work independently in the absence of supervision
• Perform basic use of Microsoft Word and Excel software
• Maintain confidential records and reports
• Respond to requests and inquiries from the general public
• Communicate clearly and concisely
• Establish and maintain effective working relationships with those contacted in the course of work
• Perform the essential functions of the job with or without reasonable accommodation

To be considered for this position, you should have:
High school diploma or GED, plus three (3) years of clerical or office assistant experience.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.