Part-Time General Office Admin

Summary

General administrative office duties, operates central telephone to effectively route incoming calls, receives vendors, customers, visitors and answers general questions and directs individuals to the appropriate person. Performs general administrative duties including scanning, data entry, preparing reports, mail distribution, typing, sorting, filing, and other clerical duties as directed. Knowledge and experience using Ajera is a plus!

Direct Supervisory Responsibility:
None

None

• Orders and maintains supplies and arranges for equipment maintenance
• Reviews and routes incoming mail
• Prepares outgoing mail and correspondence including emails, faxes, deliveries
• Takes client calls and enters them into our scheduling program
• Demonstrates and conveys a favorable image of the organization
• Inputs data relating to projects including timesheets, work orders, proposal numbers, time charged to projects, mileage, lab data, and other
• Reviews, codes and distributes incoming invoices to project manager for approval, sends appropriate documents to corporate office for final approval and payment
• Assists in the review of weekly billing summaries, prepares client invoices, collects, processes and deposits client payments and applies to appropriate invoice
• Recognizes and maintains confidentiality of work materials as appropriate

Any combination of education and experience that would provide the required skill and knowledge for success. College degree preferred but not required. Good typing skills, attentive to detail, accurate. Well organized. Knowledge and ability to use computer applications, multi-phone lines and other office equipment.

Performing general physical activities, talking, hearing and seeing. Talking, especially where one must frequently convey detailed or important information accurately, or quickly. Average hearing or normal conversation and receive ordinary information. Repetitive movements using wrists, hand or fingers. Average visual abilities to prepare or inspect documents or products or operate machinery. Sedentary work; sitting. Occasional standing. Sits or stands up to 6-8 hours per day, must be able to lift 10-30 lbs.

occasionally.

$19.08 - $23.61 USD

Geo Tek is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.