Receptionist​/Administrative Project Coordinator

As the Albuquerque office Receptionist/Administrative Project Coordinator you will be the first point of engagement for all visitors and staff arriving to the office.

• Provide exceptional service to internal and external clients, enhancing their experience.
• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Project Managers and project teams as needed.
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities.
• Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation.
• Facilitate contract and fee review.
• Order insurance and monitor insurance certificates.
• Facilitate subconsultant procurement process.
• Process and reconcile invoices and prepare purchase requisitions following procurement procedures.
• Assist with and help coordinate meetings and presentations.
• Create and maintain paper and electronic files.
• Prioritize tasks in a calm and organized manner.
• Maintain office supplies and place orders as needed.
• Manage deliveries (Fed Ex, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out.
• Serve as the liaison between third party vendors (building management, parking, suppliers, etc.).
• Assist administrative staff as needed.
• Perform other duties as needed.

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.