Workforce Connection: Administrative & Project Coordinator

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• Manage calendars, meetings, and scheduling for leadership.
• Prepare agendas, meeting materials, minutes, and follow-up items.
• Maintain files, records, policies, procedures, and organizational documentation.
• Process and coordinate partner requests for outreach events, including completing event request forms, gathering outreach materials, and coordinating resources.
• Assist with correspondence, communications, and inquiries from staff, partners, customers, and community organizations.
• Run reports, compile data, and maintain tracking systems to support organizational reporting and performance measurement.

• Collect, compile, and maintain organizational and project-related data.
• Prepare reports, dashboards, presentations, and summaries for leadership and partners.
• Monitor performance metrics and support reporting requirements associated with grants, contracts, and organizational initiatives.
• Maintain tracking tools and reporting systems to ensure accurate and timely data.

• Support organizational projects, initiatives, and strategic priorities.
• Track project tasks, deadlines, deliverables, and follow-up activities.
• Coordinate communication and information sharing among staff and partners.
• Assist with research, process improvement efforts, and special projects.
• Support organizational planning and continuous improvement activities.

• Assist with organizing meetings, workshops, outreach events, and partner activities.
• Maintain outreach event calendars and support community engagement efforts.
• Assist with the preparation and distribution of outreach materials and informational resources.

• Associate Degree in Business Administration, Public Administration, Communications, or a related field preferred experience may substitute for education.
• Two (2) years of experience in administrative support, program coordination, operations support, or a related field.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and reporting tools.
• Experience with data collection, reporting, outreach coordination, and customer service preferred.

• Ability to coordinate activities across multiple programs and partners.
• Ability to collect, analyze, and present information effectively.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain professionalism and confidentiality while working with staff, partners, customers, and community organizations.

Reports to the Workforce Director, Operations Manager, or other designated leadership position.

The Mid-Region Council of Governments is an Equal Opportunity Employer.