Administrative Assistant - Finance

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Administrative Assistant - Finance

Our mission is to pray for, equip, and send Christ-centered, passionate leaders to change the world. We are a non-denominational, coeducational Christ-centered school in NE Albuquerque, serving families of children from preschool to high school. Since its founding in 1976, Hope Christian School has prayed for, equipped, and sent nearly 3,000 graduates to change the world. Annually, Hope Christian School educates approximately 1,400 students from Preschool through 12th grade.

It is our privilege, honor, and responsibility to prepare these students to be tomorrow's leaders. We believe that all truth is God's truth. So God is not confined to Bible class, or weekly chapel. Rather all curricula is from a Biblical worldview, taught by faculty who love the Lord, in programs designed to educate the whole student, and with an unwavering commitment to follow God's will for Hope Christian School.

Terms:
Full Time, 12-Months

The Administrative Assistant – Finance provides administrative and customer service support to the Finance Office and Controller. As a primary point of contact for parents, employees, visitors, vendors, and other members of the Hope Christian Schools community, this position plays an important role in creating a professional, welcoming, and service-oriented experience.

The Administrative Assistant – Finance must demonstrate a heart to serve others, communicate effectively and professionally, and manage multiple administrative responsibilities with accuracy and attention to detail. This position requires the ability to respond to questions and concerns with patience and empathy, de-escalate challenging situations when necessary, and communicate information in a kind, concise, and effective manner.

As a highly visible member of the Finance Office, the Administrative Assistant – Finance is expected to maintain a polished and professional appearance and demeanor while exercising discretion, sound judgment, and appropriate confidentiality.

• Serve as a primary point of contact for the Finance Office, providing courteous, responsive, and professional assistance to parents, employees, visitors, vendors, and other members of the school community.
• Respond to telephone calls, emails, correspondence, and in-person inquiries in a timely and professional manner.
• Communicate clearly, kindly, and effectively with parents, employees, vendors, and other stakeholders.
• Navigate difficult conversations and assist in de-escalating concerns with empathy, patience, professionalism, and discretion.
• Assist parents, employees, and other stakeholders with general Finance Office questions and appropriately direct matters acquiring additional review, action, or approval.
• Maintain a welcoming and professional Finance Office environment and represent Hope Christian School positively in all interactions.

• Provide day-to-day administrative support to the Controller and Finance Office.
• Assist with calendars, appointments, meetings, and scheduling as assigned.
• Maintain organized physical and electronic records and filing systems in accordance with school procedures and confidentiality requirements.
• Assist with routine office needs, including maintaining office supplies, equipment, and general administrative resources.
• Monitor office supply needs and place orders as authorized.
• Communicate with vendors and service providers regarding routine administrative matters as assigned.
• Receive, sort, and distribute mail, packages, invoices, and other correspondence received by the Finance Office or school, as assigned.
• Prepare, organize, copy, scan, file, and distribute documents and correspondence as needed.
• Maintain accurate and organized records and complete assigned responsibilities within established timelines.

• Provide administrative support for invoicing, billing, payment inquiries, and other routine Finance Office processes as assigned.
• Receive and route invoices, financial documents, payments, and supporting information to the appropriate Finance Department personnel.
• Assist with…