Secretary; OA)

Job Title

Secretary (OA)

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Duties include but not limited to:

• Acts as liaison between the Associate/Assistant Director and the Assistant Director's staff throughout the medical center by providing accurate, timely advice on procedures, report requirements, and other matters necessary to implement the Associate/Assistant Director's policies, directives, and instructions.
• Assists the Associate/Assistant Director in his/her responsibilities as chair or facilitator of various committees/task forces, etc., coordinating meeting schedules with staff at the medical center, meeting location arrangements, preparing agenda, minutes and distributing necessary information needed for meetings.
• Controls the Associate/Assistant Director's activity schedule, establishes priorities, sets-up, reschedules or refuses appointments, accepts or declines invitations to meetings, arranges representation by a subordinate official when that is desirable.
• Receives visitors and telephone calls to the Associate/Assistant Director, determines nature of call or visit.
• Determines if visit or call requires the attention of the Associate/Assistant Director or other personnel or should be referred to a more appropriate staff member or department.
• Acts as surrogate for the Associate/Assistant Director for electronic mail communication.
• Independently schedules official committee and board meetings, including making reservations for meeting rooms and notifying all participants.
• Assists in implementing supervisor's intentions by contacting subordinate offices with requests for information and/or relaying instructions or suggestions.
• Critically reviews all outgoing correspondence prepared by all services to ensure conformance with regulations, grammar, format, typographical accuracy, assembly, line and staff co-ordinations, and other procedural requirements.

Work Schedule:

Monday-Friday, 8:00 a.m.

- 4:30 p.m.

Virtual:
This is not a virtual position.

Position Description/PD#:
Secretary (OA)/ PD50149O

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized