Academics Coordinator

Coord, Academics
Position Summary

The Department of Physics and Astronomy, alarge teaching and research department located in the state-of-the-art PAISbuilding, invites applications for our full-time Academic and Administrator Coordinator opening. Under general supervision, this position will serve as a principal liaison between faculty, staff, students, and visitors to the Department and will handle a variety of fiscal and administrative duties.

Responsibilities will include the purchase of goods and services via the web and through Lobo Mart using UNM’s purchasing card process, as well as the coordination, purchase, and reimbursement of travel-related expenses (conferences, airfare, lodging, vehicle rentals, etc.). The individual will be responsible for assisting the Department’s accountant with fiscal duties, including processing Journal Vouchers for the Department's Machine Shop, Electronics Shop, and Service Centers.

Other areas of responsibility will include hiring undergraduate students, coordinating seminars/meetings, handling time entry, supervising the front-office student employee, and managing the department’s front-office coverage. As a member of our team, this person will support a wide range of departmental activities and day-to-day office operations.

The faculty and staff of the Department of Physics and Astronomy work in a collegial environment and are committed to supporting the department’s teaching, research, and service endeavors, and to the education and training of our postdoctoral fellows, graduate students, and undergraduate students.

**** The final salary for this position is dependent upon total education and experience ****

req
37865

Academics Coordinator

10

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor’s degree in Business, Accounting, or another related field
• Knowledge of UNM’s procurement policies and procedures for purchasing goods and services, to include, Purchase Orders, Purchasing Card (PCARD) Orders, and Direct Pay Invoices for reimbursements (all kinds, including travel expenses), including follow-up and process completion with attention to detail
• Excellent customer service skills and the ability to act as the principal liaison between faculty, staff, students, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues
• Proficiency with Microsoft Office programs, including Word, Excel, and Access
• Experience with Banner
• Excellent communication, grammar, spelling, and composition skills, as evidenced through a submitted cover letter
• Ability to remain organized and focused while multi-tasking in a busy office setting
• Ability to be flexible in day-to-day assignments and a willingness to cross-train with other office staff to provide a total range of customer service

Main - Albuquerque, NM

Physics Astronomy Department (707A)

Staff

Regular - Full-Time

Non-Exempt

Hourly: $19.76 - $23.31 Depending on Education & Experience

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the…