Administrative Support Assistant

Summary

This position is part of the Southwestern Indian Polytechnic Institute, Bureau of Indian Education (BIE), Department of the Interior (DOI). As a Administrative Support Assistant you will be responsible for providing administrative support for the department of College Operations.

As a Administrative Support Assistant, GS-0303-7, your typical work assignments will include the following under supervision:
Serve as the primary administrative point of contact for the Office of the Vice President of College Operations; manage and coordinate the Vice President's calendar, meetings, operational schedules, appointments, and administrative deadlines. Perform and coordinate administrative functions including timekeeping, travel, procurement and purchase-requisition support, property and supply management, records management, meeting coordination, and preparation of administrative documentation. Use office automation and information systems to track administrative actions, deadlines, procurement requests, correspondence, reports, records, and other College Operations activities.

Prepare, review, organize, and maintain official correspondence, meeting materials, records, files, reports, and other administrative documents; ensure accuracy, completeness, proper routing, and timely follow-up. Coordinate administrative actions and communications between the Office of the Vice President and College Operations departments, SIPI offices, BIE offices, vendors, and other stakeholders; track requests and follow up on outstanding actions. Receive and screen inquiries, visitors, telephone calls, and correspondence;

determine appropriate routing, provide routine information, and elevate matters requiring management attention.

This position does not have a positive education requirement at this grade level. Therefore, no transcripts are required.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. To determine if you are minimally qualified, your resume and supporting documentation will be compared to your application to determine your level of experience. Please follow all instructions carefully, you must complete all required steps in the process.

Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of any additional assessment(s) required for this position. This position requires successful completion of the following assessment:
Structured Resume Review. This assessment measures the critical competencies that are required to successfully perform the job in the following areas:
Clerical and Office Automation Support Customer Service (Clerical/Technical) Manages and Organizes Information Technical Competence Attention to Detail

Note:

If, after reviewing your resume and/or supporting documentation, a determination is made that you inflated your qualifications and or experience, you may lose consideration. Errors or omissions may affect your qualification. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action.

Initial appointments to the competitive or excepted service:
The probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider:
Your performance and conduct;
The needs and interests of the agency;
Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized.

In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary or trial period your…