Executive Assistant

As our Executive Assistant, you'll be the backbone of our Senior Leadership Team and Board of Directors. You're a proactive problem-solver who anticipates needs, keeps the organization running smoothly, and ensures our leaders can focus on their mission-critical work.

Full-time

As our Executive Assistant, you'll be the backbone of our Senior Leadership Team and Board of Directors. You're a proactive problem-solver who anticipates needs, keeps the organization running smoothly, and ensures our leaders can focus on their mission-critical work.

Enhance our Senior Leadership Team's productivity, efficiency, and effectiveness through proactive administrative and logistical support, while managing governance for our Board of Directors.

• Manage calendars for Senior Leaders and coordinate internal and external meetings
• Code expense receipts into  and handle financial logistics
• Arrange travel and conference registrations
• Anticipate needs and solve problems before they arise
• Provide responsive support that requires minimal follow-up

• Support Senior Leadership communications by tracking action items, drafting emails, and creating slide decks
• Facilitate our yearly strategic planning process—gathering updates, synthesizing new goals, and ensuring alignment across teams
• Collaborate with marketing and senior leadership to keep ambitious projects on track

• Prepare materials, agendas, packets, and minutes for Board meetings and subcommittees
• Manage the organization's Board Effect platform—posting meetings, maintaining documents, issuing votes
• Coordinate Board onboarding and offboarding, including orientation materials and access management
• Collect signatures, circulate documents, and coordinate remote votes on resolutions
• Maintain comprehensive Board and leadership documentation (membership records, resolutions, organizational documents)

• Self-starter. You're energetic, solution-oriented, and thrive working independently with little supervision
• Detail-oriented. Highly organized with meticulous attention to accuracy and completeness
• Exceptional communicator. Clear and professional in writing and conversation; able to maintain confidentiality
• Responsive and resourceful. You anticipate needs, exceed expectations, and love solving problems
• Flexible and adaptable. You adjust quickly to changing priorities and handle complexity with ease
• High standards. You expect your work to be nothing short of the best
• Great listener. You connect easily with staff, understand different viewpoints, and collaborate effectively

• Senior Leaders spend minimal time on logistics and administration—confident it's handled accurately
• Board and subcommittee meetings run productively, with all materials and logistics handled seamlessly
• Board packets, agendas, and minutes are complete, accurate, and delivered on schedule before every meeting

• Bachelor's degree (required)
• Prior experience supporting executive leadership and Board governance (strongly preferred)
• Advanced proficiency in Microsoft 365 applications:
  Outlook, Teams, One Drive, SharePoint, Word, Excel, Power Point
• Familiarity with Asana, calendaring tools, and AI note-taking applications

• Ability to travel as needed
• Availability to work flexible hours, including evenings or weekends, as needed.
• Primarily sedentary work, with occasional lifting of up to 20 pounds

Homewise is an Equal Opportunity Employer committed to creating an inclusive workplace where all employees and applicants are treated with dignity and respect.