Procurement Specialist Perm, in Albuquerque, NM

The Bernalillo County Metropolitan Court is recruiting for a full-time, classified, Procurement Specialist # for the Purchasing Division in Albuquerque, New Mexico. Essential Tasks:
Acting under general direction, establish vendor pricing and encumbrances in accordance with Procurement Code. The Procurement Specialist is responsible to determine needs and initiate purchase requisition and inventory control of furniture, equipment, fixed assets, forms to procure supplies and equipment. Processes receipts, post payments, and prepare and make deposits. Assists in budget preparation and monthly reconciliation. Prepares procurement card requests and bids/quotes.

May be required to participate in and evaluate Request for Proposals (RFPs), Invitations to Bid (ITBs), Request for Information (RFI), and contracts. Manages and maintains equipment leases, inventories of fixed assets, publications, and database subscribers. Prepares, verifies, orders and enters all invoices and/or purchase documents and review payments in accordance with the State Procurement Code. Coordinates and schedules furniture and equipment moves with divisions and vendors.

Processes requests for custom print orders. Processes amendments to court rules and forms for procurement of court rules softbound volumes to be updated. Monitors departmental usage of copy machines and troubleshoot equipment when needed. Organizes registrations and travel plans. Processes and distributes mail. Ships office supplies to court/judicial entity. Coordinates and assists with records management, storage and destruction. May perform other duties as assigned to meet the operational needs of the Court.

A more comprehensive copy of the job description is available at (Use the "Apply for this Job" box below). or may be obtained in the Human Resources office of the Metropolitan Court.

• The Procurement Specialist is responsible to determine needs and initiate purchase requisition and inventory control of furniture, equipment, fixed assets, forms to procure supplies and equipment.
• Processes receipts, post payments, and prepare and make deposits.
• Assists in budget preparation and monthly reconciliation.
• Prepares procurement card requests and bids/quotes.
• Manages and maintains equipment leases, inventories of fixed assets, publications, and database subscribers.
• Prepares, verifies, orders and enters all invoices and/or purchase documents and review payments in accordance with the State Procurement Code.
• Coordinates and schedules furniture and equipment moves with divisions and vendors.
• Processes requests for custom print orders.
• Processes amendments to court rules and forms for procurement of court rules softbound volumes to be updated.
• Monitors departmental usage of copy machines and troubleshoot equipment when needed.
• Organizes registrations and travel plans.
• Processes and distributes mail.
• Ships office supplies to court/judicial entity.
• Coordinates and assists with records management, storage and destruction.
• Other duties as assigned.

The successful applicant should be able to demonstrate their knowledge of inventory control and fixed assets; purchase order procedure; bid process procedure including Memoranda of Understanding (MOUs), Request for Proposals (RFPs), Invitation to Bid (ITB), Request for Information (RFI), Request for Qualifications (RFQ), and contracts; basic accounting; telephone systems; records management and the State of New Mexico Procurement Code.

The following functions…