Business Operations Analyst (EDD #10118092

Job Title Business Operations Analyst (EDD #)

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Job Requirements & Classification

Description:

The New Mexico Economic Development Department (NMEDD) works to enhance the state's economic growth and vitality by supporting businesses, communities, and individuals throughout New Mexico. NMEDD's mission is to create a diverse, sustainable economy through strategic partnerships, policies, and programs that foster job creation and business development.

Interviews are anticipated to be conducted within two weeks of closing date.

The Technology and Innovation Office (TIO) exists to connect the state's innovation with the commercial market and support and develop state ecosystems in science and technology sectors, including administration of funding and other programs. The TIO Business Operations Analyst is responsible for ensuring that TIO staff and programs, including the Technology and Innovation Network Advisory Board, are functioning properly, efficiently, and effectively.

The responsibilities of the Technology and Innovation Office (TIO) Business Operations Analyst include:

• Administering contracts and financial processes for TIO contracts and grant awards, including drafting contract and grant agreements, routing documents through approval processes, establishing supplier identifications, creating purchase requests, tracking purchase orders, processing payments, and tracking follow-up reporting.
• Managing coordination and scheduling of the Technology and Innovation Network Advisory Board, including coordinating with board members and subcommittees for meetings, relevant agenda and document preparation, board member per diem processing, and meeting note-taking.
• Managing budget tracking and analysis for the office, including ensuring that procurement processes are followed, tracking budget obligations and expenditures, and providing management with regular reports and recommendations for solutions, alternatives and budget planning.
• Supporting the TIO management and team, including ensuring that staff have the equipment and tools necessary to function successfully.
• Assisting management with new employee recruitment, hiring, and onboarding.

• Technology and Innovation Office management and staff
• Technology and Innovation Office contractors and grant recipients
• Early-stage and startup companies in TIO target industries
• Economic development partner organizations and ecosystem stakeholders
• State of New Mexico, local governments, and New Mexico citizens

The ideal candidate has experience in the following:

• Knowledge of state government procurement and budget tracking, including processes for creating purchase requests, tracking purchase orders, monitoring budget balances, and contract execution and management.
• Customer service and inter-office coordination with strong verbal and written communication.
• Working independently and managing time effectively with a focus on details and deadlines.
• Familiarity working in Microsoft Office programs (Excel, Word, PowerPoint), Outlook, and Salesforce, as well as an aptitude to learn and implement new work management programs.

High School diploma or Equivalency and two (2) years of experience in office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.

This job may require occasional statewide travel, which will require the use of a State vehicle. Must obtain and maintain a current Defensive Driving Course Certification as a condition of continued employment.

The Technology and Innovation Office is based in Albuquerque, though the role may require working from the EDD Santa Fe office when necessary. Occasional in-field travel working with New Mexico businesses, local/regional economic development organizations, and ecosystem stakeholders and partners may be required. Ability to manage and report work through appropriate software programs of the division or department. Work is usually performed in an office setting with extensive exposure to visual/video display terminal and extensive personal computer and telephone usage.

Sitting for long periods, bending, stooping to file and occasionally lifting a minimum of 25 pounds. Must complete a defensive driving training course and obtain a defensive driving certificate within 30 days of employment. Occasionally work extra hours on evenings and weekends when necessary.

This position is not covered by a collective bargaining agreement.