Grants and Program Project Manager

• Develop and execute program operation plans for restricted and unrestricted philanthropic funding and major grants and contracts
• Lead multiple projects simultaneously, assign roles, track progress, and ensure timely completion
• Disseminate information about program deliverables, modifications, policies, and procedures through grant kick-off meetings and cross-departmental communication
• Manage grant documentation and file storage across NMILC’s technology infrastructure
• Design improvements in NMILC’s Legal Server online case management database and Case Management Manual
• Implement grant administrative requirements, including trainings, license renewals, and personnel document updates
• Track program feedback on grant matters to inform future grant applications and renewals
• Coordinate funder communications regarding grant requirements and documentation
• Coordinate funder site visits, assign roles, and lead preparations
• Prepare grant award modifications and budget modification narratives, and coordinate submissions
• Prepare grant reports independently or collaboratively
• Track and compile program data for internal evaluation and funder reporting
• Collaborate on drafting contract-required policies
• Support internal reviews and improvements of grant management practices, processes, and policies
• Support transitioning grants management practices and data into Fluxx Grant Seeker
• Participate in and co-lead weekly Grants and Operations team meetings
• Represent the Grants and Operations teams in all-staff and program team meetings

• Bachelor’s degree or equivalent combination of four years of relevant experience and education
• Strong organizational and time management skills
• Ability to manage multiple projects and meet deadlines
• Detail-oriented, with commitment to producing high-quality work requiring minimal review
• Excellent writing, research, analytical, design, and verbal communication skills
• Proficiency in Microsoft Office
• Knowledge of immigration legal services preferred
• Experience in nonprofit management or federal grant administration preferred
• Prior experience with Fluxx Grant Seeker or similar preferred
• Experience with Legal Server or similar case management systems preferred
• Passion for data collection and analysis to enhance organizational impact preferred
• Demonstrated ability to work collaboratively in a diverse team environment preferred

Demonstrates expertise in grant management, including program operation planning, compliance with administrative requirements, and effective communication with funders. Proficient in utilizing technology for documentation and data management, with a strong focus on collaboration and organizational impact.

• Grant Management
• Project Coordination
• Fluxx Grant Seeker
• Legal Server
• Microsoft Office

• Grant Administration
• Program Evaluation
• Data Collection
• Budget Modification
• Policy Development

• Organizational Skills
• Time Management
• Detail-Oriented
• Verbal Communication
• Collaborative Teamwork

• Nonprofit Management
• Federal Grant Administration
• Immigration Legal Services

• Fluxx Grant Seeker
• Legal Server
• Microsoft Office