University Registrar

University Registrar

Salary Range $ Position Type Full Time
-Reg Education Level Masters Degree Category Staff

The incumbent in this position is responsible for functioning under limited supervision all facets of operations of the Registrar's Office including student registration, serves as official custodian of educational records, monitors and recommends academic policy to academic leadership, manages the registration program, class schedules, instructional space assignments, graduation clearance, coordinates, and prepares the university undergraduate and graduate catalogs.

Duties and responsibilities include:

• Directs the daily operations of the Registrar's Office, and serves as an internal consultant and implements academic policies; and reviews policy exception requests;
• Recommends and participates in the development and implementation of university policies and procedures regarding student registration, records, class schedules, instructional space scheduling, residency requirements, identification cards, and graduation requirements;
• Collaborates with representative of the New Mexico Higher Education Department, and other national, state, and local organizations in effort to recommend, develop, and implement of new policies, requirements, and practices;
• Recommends and participates in the university process to review and recommend instructional curriculum development as aligned with accreditation, HLC, and HED academic standards, and compliance with HLC and HED;
• Maintains and upgrades the University's academic information infrastructures including academic records archives, on-line student database, World Wide Web and other electronic databases, and information systems;
• Establishes and implements short- and long-range department goals, objectives, policies, and operating procedures; monitors and evaluates program effectiveness; effects changes required for improvement;
• Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff;
• Develops and publishes major University information documents including, but not limited to University undergraduate and graduate catalogs assuring new programs, new courses, revisions follow the established curriculum review process;
• Oversee program alignment between academic programs of study, and information scripted in Banner and Degree Audit;
• Verify that degree audit information is accurate and approves final degree checks for degree completion;
• Oversees NCAA certification of incoming student athletes entering the University's athletic programs; ensures the on-going management of NCAA eligibility for existing student-athlete participants in these programs;
• Assures that student statistical data is in compliance with federal, state and university policies and procedures;
• Plan and coordinate the commencement program;
• Consult and implement computer hardware and software systems purchased by the university for the student module;
• Administer the student transfer program in regards to transfer of credit evaluations in compliance with HED mandates and university policies and procedures;
• Develops and manages annual budgets for the organization;
• Represents the University to various institutional division as well as externally to governmental agencies, vendors, students and their parents, and/or the general public;
• Recommends and participates in the development of university policies and procedures;
• May serve on university planning and policy-making committees;
• Maintain the overall effectiveness of the Office of the Registrar through hiring and supervision of staff;
• Serve as the official custodian of all educational records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), State of New Mexico Education Retention Records Statutes and New Mexico Highlands University Policies and procedures;
• Upgrades professional knowledge, evaluates new technologies, and recommends implementation as appropriate;
• Maintains and promotes high quality student-centered service;
• Ex-officio member of Academic Affairs…